Creative Production Manager
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Job Description
Creative Production Manager owning print, signage, fabrication and swag production for ADVOC8’s brand experiences. Managing timelines, vendors, approvals and quality across experiential programs.
Responsibilities:
- Own the end-to-end creative production lifecycle across multiple concurrent programs
- Build and maintain Graphics Grids linked to workbacks as the source of truth for status, specs, files, proofs and approvals
- Build and maintain Visual Identity Asset Libraries for each client
- Organize shared drives and Released Files using established naming and storage practices
- Set creative deadlines and approval rounds with the Executive Producer and Production
- Maintain creative timelines in the master production schedule
- Run approval rounds through written sign-off and log approvers and dates
- Co-lead weekly creative reviews with the Art Director
- Gather vendor templates, dielines and specifications
- Prepare build kits with the Art Director and present production routes covering materials, scale, pricing and lead time
- Confirm files are print-ready and internally reviewed before reaching clients or vendors
- Log revision rounds against print deadlines and coordinate final release with Production leads
- Manage vendor communication for print, signage, fabrication and swag from quote through delivery
- Partner with the in-house gifting and merchandise team on attendee gifts, executive kits and event swag
- Track creative production costs against budget and route scope changes to the Account Manager
- Support onsite graphics and signage installation checks and last-minute print and swag needs
- Source, vet and schedule freelance creative talent
- Maintain a roster of vetted freelance partners
- Define contractor scope, deliverables, hours, rates and deadlines; coordinate agreements and NDAs
- Onboard contractors and track their hours and spend
- Act as first-level creative escalation with client design teams
- Communicate risks, dependencies and needed decisions across Creative, Production and Growth
- Standardize and improve Grids, workbacks, intake and QC checklists
- Stay current on print, signage, fabrication, materials and production technology
Requirements:
- 4-7+ years of experience in creative production, print production or creative traffic management within an agency, experiential or brand environment
- Experiential or event experience strongly preferred
- Deep working knowledge of print production and prepress, including CMYK, bleed, trim, dielines, outlined type, proofing and color
- Fluency in Adobe Creative Cloud and Acrobat sufficient to assess vendor readiness
- Experience managing print, signage, large-format, fabrication and swag vendors from quote through delivery
- Experience tracking costs against budget and managing scope changes
- Experience building and managing creative timelines and written approval workflows across multiple concurrent programs
- Experience sourcing, scoping and managing freelance creative talent
- Highly organized with a systems mindset and strong problem-solving skills
- Clear, confident, client-facing communicator
- Proficiency in Google Suite, Microsoft PowerPoint, Microsoft Word, Acrobat, Slack and Productive
- Ability to work flexible hours including some nights and weekends
- Willingness to travel 15% for onsite graphics and signage install checks
- Ability to remain stationary for extended periods
- Ability to lift or move boxes and equipment up to 50 lbs. with assistance
- Ability to position self under tables or stages and/or lower self to floor
- Passion for experiential marketing, events and brand activations
- Alignment with ADVOC8’s core values
- Successful completion of applicable background checks
Benefits:
- Fully remote, work from anywhere in the U.S.
- Onsite travel for install checks and event support as needed
- Collaborative creative team with direct access to leadership
- Learning at the intersection of Creative and Production on experiential work
- Opportunity to own creative production across ADVOC8 programs
- Flexible work environment
- Inclusive team environment
- Equal employment opportunity
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