Digital Marketing Project Coordinator
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Job Description
Project Coordinator organizing digital marketing, branding, website, and technology projects for a collaborative agency. Managing timelines, documentation, resources, and cross-functional delivery through Monday.com.
Responsibilities:
- Support account managers and client teams across digital marketing, website, branding, and technology projects
- Create and maintain project plans and timelines within Monday.com
- Build project boards, create tickets, assign tasks, establish dependencies, and maintain project documentation
- Monitor project progress and proactively identify schedule risks, blockers, or overdue tasks
- Coordinate work across design, development, marketing, strategy, and content teams
- Follow up with team members to keep deliverables on schedule
- Ensure project tasks are accurately estimated, assigned, and updated throughout the project lifecycle
- Facilitate internal project kickoff meetings and recurring status meetings
- Document meeting notes, decisions, action items, and next steps
- Communicate project updates, scheduling concerns, and potential risks
- Maintain alignment across account management, project management, and delivery teams
- Partner with account managers to reflect project scope, timelines, and client priorities in project management systems
- Maintain project briefs, status reports, meeting notes, action items, and supporting documentation
- Track project milestones, approvals, dependencies, and deliverables
- Ensure information remains current, organized, and accessible to project stakeholders
- Maintain consistency across project management standards and Monday.com best practices
- Assist with resource coordination by identifying workload conflicts and communicating capacity concerns
- Help teams navigate changing priorities while maintaining organization and accuracy
- Identify opportunities to improve project workflows, templates, and operational processes
- Support consistent adoption of project management practices
- Help prevent tasks, decisions, and deliverables from falling through the cracks
Requirements:
- 2+ years of experience in project coordination, project management, operations, or a related role
- Agency experience is strongly preferred
- Exceptional organization and attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- Strong written and verbal communication skills
- Proactive approach to identifying and resolving potential issues
- Ability to keep projects moving while building positive working relationships across teams
- Comfortable adapting to changing priorities while maintaining accuracy
- Experience with Monday.com, Asana, ClickUp, Jira, or similar project management platforms
- Familiarity with Google Workspace, Slack, and collaborative digital tools
- Interest in improving processes and creating operational efficiencies
- Professionals must be based in Colombia
Benefits:
- Fully remote contract opportunity for Colombia-based professionals
- Support a collaborative team working across diverse digital projects
- Gain exposure to design, development, marketing, strategy, and technology initiatives
- Play a central role in keeping projects organized and on schedule
- Help improve workflows, documentation, and operational processes
- Make an immediate impact in a fast-paced agency environment
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