Early Careers Talent Administrator, Coordinator
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Job Description
Early Careers Talent Administrator & Coordinator managing logistics for intern programs at Wilson. Responsible for program execution, participant engagement, and scheduling logistics offering remote work in North America.
Responsibilities:
- Own end-to-end program logistics, including scheduling, room booking, catering, and calendars
- Coordinate and execute on-site programming such as orientation, L&D sessions, and events
- Serve as the primary point of contact for interns, co-ops, and program participants
- Act as the face of the program, ensuring a polished, high-touch experience
- Maintain trackers, communications, and program documentation
- Partner with the Program Lead, Talent Acquisition, HRBPs, and business stakeholders
- Troubleshoot issues in real time and ensure seamless execution across all touchpoints
- Support scheduling for flagship early talent programs using GoodTime, coordinating high-volume interview days, program sessions, and stakeholder availability
- Ensure accuracy, efficiency, and a seamless scheduling experience for candidates and internal partners
- Partner with recruiters and program leads to optimize scheduling workflows and capacity
Requirements:
- 2-5 years in program coordination, events, recruiting operations, or a similar function
- Strong organizational and execution skills with high attention to detail
- Experience managing complex scheduling and logistics
- Confident, professional communicator with client-facing experience
- Proven ability to support large, dynamic populations such as students and cohorts
- Ability to manage multiple priorities in a fast-paced environment
- High energy with a strong customer-service mindset; thrives working with intern and early career populations
- Availability to travel on-site during peak programming periods, such as summer intern and co-op season and major events
- Experience with GoodTime or similar scheduling platforms (preferred)
- Experience with early talent, campus, or L&D programs (preferred)
- Corporate or cross-functional stakeholder exposure, with familiarity with event coordination tools and program tracking systems (preferred)
Benefits:
- Unlimited paid time off (known as MyTime)
- Comprehensive benefits package including medical, dental, vision, disability and life insurance, and retirement savings
- Flexible and inclusive work environment
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