Contracts Administrator
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Job Description
Contracts Administrator supporting DoD and commercial maritime contracts across their lifecycle. Reviewing, drafting, tracking, and coordinating compliance with cross-functional teams.
Responsibilities:
- Support the Manager, Contracts Management in executing and administering customer and supplier contracts throughout the contract lifecycle
- Administer prime and commercial contracts, subcontracts, purchase orders, and other contractual instruments
- Review solicitations, awards, purchase orders, modifications, and other contract actions; identify issues and recommend actions for management review
- Draft standard NDAs, Teaming Agreements, subcontracts, and other contractual documents using approved templates
- Research contractual requirements and support negotiations through analysis, draft positions, redlines, and follow-up
- Track contractual deliverables, milestones, funding, options, periods of performance, reporting requirements, and other obligations
- Coordinate contract closeout activities
- Perform contract compliance reviews and support development and administration of compliance plans
- Perform FAR/DFARS clause and flow-down analysis and prepare recommended subcontract flow-downs
- Support Small Business Subcontracting Plan administration, including ISR/SSR reporting
- Maintain representations, certifications, contract files, and documentation for audits and reviews
- Serve as a day-to-day Contracts resource for Program Managers and internal stakeholders
- Coordinate contract actions with Program Management, Finance, Supply Chain, Business Development, Security, and other stakeholders
- Identify and escalate potential changes in scope, schedule, funding, customer direction, or other contractual requirements
- Track open contract actions and coordinate timely completion
- Support development of contract policies, procedures, templates, tools, workflows, systems, and internal controls
- Identify opportunities to improve efficiency, consistency, compliance, and visibility
- Support contracting training and guidance for Program Management and stakeholders
- Adapt to evolving responsibilities, processes, systems, and priorities in a lean environment
Requirements:
- B.A./B.S. in Business Administration, Finance, Business Law, or related field
- 3–6 years of experience in contracts management and administration, with emphasis on Department of Defense and/or commercial maritime contracting
- Working knowledge of FAR/DFARS and federal government contracting requirements
- Experience supporting government and commercial contracts across the pre-award and post-award lifecycle
- Ability to analyze and research contractual requirements, identify risks or issues, and develop recommendations for leadership decision
- Ability to independently manage multiple priorities while appropriately escalating matters requiring management direction
- Adaptability and ability to work effectively in a developing, lean organization with evolving processes and responsibilities
- Strong analytical, organizational, written and verbal communication, and interpersonal skills
- Working knowledge of Deltek Costpoint preferred
- Selected candidates must successfully complete a pre-employment background screening and testing for illegal substances prior to employment
- Depending on the position and customer requirements, employees may be required to obtain and maintain a U.S. Government security clearance
Benefits:
- Pre-employment background screening and illegal-substance testing prior to employment
- Potential U.S. Government security clearance, depending on position and customer requirements
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