Grants & Contracts Administrator
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Job Description
Grants administrator managing pre- and post-award research funding for City of Hope’s cancer and disease research institute. Overseeing award compliance, subawards, reporting, and proposal support.
Responsibilities:
- Support the pre- and post-award administration of externally funded research
- Manage award setup, account establishment, funding modifications, budget period updates, rebudgeting, and compliance reviews
- Coordinate with research administration, accounting, and departmental stakeholders for grant account setup and award management
- Perform conflict of interest, IRB/IACUC concordance, cost-sharing, and sponsor budget compliance checks
- Track sponsor reporting requirements, including progress, financial, final invoice, and invention reports
- Administer subawards through risk assessments, sanction screenings, audit monitoring, database maintenance, and contract system documentation
- Process subaward purchase orders and resolve system and payment issues
- Provide proposal review support during peak periods
- Contribute to process improvements, policy development, staff training, and operational initiatives
- Deliver customer service to internal and external stakeholders
Requirements:
- Bachelor’s degree
- 3-5 years increasingly responsible experience, preferably in research/grant administration
- 2-3 years’ experience in business/administrative analysis, preferably with emphasis in Research Administration, including grant budgeting and grant management
- Strong interpersonal, communication, and collaboration skills
- Ability to build effective relationships and work successfully in a team-oriented environment
- Highly organized and detail-oriented
- Excellent prioritization abilities
- Capacity to manage multiple deadlines while maintaining accuracy and professionalism
- Certified Research Administrator (CRA) qualification desired
Benefits:
- Comprehensive Benefits
- Equal opportunity employer
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