Procurement Coordinator
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Job Description
Procurement Coordinator supporting compliant procurement, supplier onboarding, contract administration, and reporting for Circular Action Alliance’s EPR programs. Remote U.S. role partnering with Finance, Legal, Operations, and external suppliers.
Responsibilities:
- Support procurement intake and workflow management across multiple state programs
- Assist stakeholders with procurement policies, procedures, and purchasing requirements
- Monitor procurement requests for compliance with organizational policies and approval requirements
- Maintain procurement documentation, records, and audit-ready files
- Identify opportunities to streamline procurement processes and improve user experience
- Support procurement standard operating procedures, job aids, and knowledge base resources
- Support contract intake, routing, execution, and repository management
- Maintain contract records and monitor expiration and renewal dates
- Coordinate with Legal, Procurement, and business stakeholders to complete contract documentation
- Assist with contract reporting and repository accuracy
- Collect, maintain, and validate procurement data for reporting and analytics
- Maintain procurement data and reporting tools
- Support internal audits and data requests
- Assist with supplier onboarding and documentation validation
- Support supplier banking verification processes and onboarding workflows
- Track onboarding status and communicate progress to internal stakeholders
- Liaise between Procurement, Finance, Legal, Program Operations, and suppliers
- Follow up on open requests and respond to procurement-related inquiries
- Provide guidance on established processes and support procurement training, office hours, and communications
- Assist with special projects and strategic initiatives
- Perform other duties as assigned
- Report to the Procurement Director, Finance and Accounting
Requirements:
- Bachelor’s degree or equivalent experience in Business Administration, Procurement, Supply Chain, Finance, or a related field, or 7+ years of related experience
- 2+ years of experience in procurement, purchasing, contract administration, supplier management, finance operations, or related administrative support
- Experience working within ERP systems such as Workday, SAP, Oracle, or similar platforms
- Strong analytical, organizational, and problem-solving skills
- Proficiency in Microsoft Excel, Word, PowerPoint, and Teams
- Excellent verbal and written communication skills
- Preferred: experience supporting procure-to-pay (P2P) processes
- Preferred: experience with supplier onboarding and vendor management
- Preferred: experience with contract lifecycle management systems such as Ironclad
- Preferred: experience with procurement reporting, KPI development, and compliance monitoring
- Preferred: experience in a nonprofit, regulated, or multi-state operating environment
- Preferred: familiarity with Extended Producer Responsibility (EPR) regulations, Producer Responsibility Organizations (PROs), or environmental compliance programs
Benefits:
- Occasional travel for team offsites, stakeholder meetings, or organizational planning sessions
- Periodic in-person engagement
- Equal employment opportunity employer
- Reasonable accommodation during the application process
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