Senior Lease Analyst, Rent
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Job Description
Senior Lease Analyst managing global lease administration, rent payments, accounting, and client governance for Colliers’ commercial real estate clients. Overseeing complex accounts, reporting, reconciliations, vendors, and global teams.
Responsibilities:
- Manage Lease Administration functions and implementations, client and vendor relationships, schedules, reports, communication plans, and process flows
- Serve as the main point of contact for clients and internal stakeholders regarding global lease administration matters
- Understand client business objectives, real estate portfolio strategy, and service expectations
- Maintain client agreement details in WorkTrac, including scope, fees, billing frequency, and payee information
- Conduct client meetings and reviews presenting portfolio updates, key metrics, and performance reports
- Develop and maintain client governance programs, reporting cadence, communication methods, and business reviews
- Track and communicate lease expirations, option exercise dates, and other critical information
- Manage client escalations and formulate mitigation strategies for account-related risks
- Oversee global team delivery according to client processes and contracts
- Participate in new business pitches and client presentations
- Delegate database management tasks to global team members
- Establish calls and internal communications cadence with global lease administration account teams
- Abstract or input rental obligations and other lease information according to client standards
- Provide final quality control for abstraction processes
- Use Colliers360, dashboards, WorkTrac, and related systems
- Confirm and approve monthly client billing and pass-through expenses
- Manage vendors, validate invoices against lease terms, and resolve discrepancies
- Review recovery clauses, establish recovery pools, calculate tenant recovery expenses, and review caps, base years, and exclusions
- Prepare and review lease-related financial statements, disclosures, reports, rental payment schedules, and reconciliations
- Produce budget-versus-actual rent obligation variance reports
- Oversee third-party utility management payments
- Track TI allowance disbursements and landlord obligation fulfillment
- Maintain lease accounting records under US GAAP (ASC 842) and IFRS 16
- Ensure compliance with lease accounting standards and company policies
- Track accounts receivable and escalate issues
- Reconcile outstanding balances and resolve landlord/client disputes
- Assist with internal and external audits
- Monitor, review, and approve Rent, CAM, Operating Expense, Tax, and Insurance payments to landlords
- Review and validate Consumer Price Index adjustments
- Maintain file systems and database data integrity
- Track and resolve database exceptions
- Assist with account onboarding and transition processes
- Maintain account processes, procedures, and playbooks with the Director
Requirements:
- 5+ years of relevant experience in commercial real estate lease administration and/or accounting and property management fields
- Associate or bachelor’s degree in business, accounting, real estate, or similar field preferred
- Working experience with commercial real estate database applications such as Visual Lease, APEX, ProLease, CoStar, WorkTrac, Lucernex, Planon, Manhattan, or other portfolio management database systems
- Expertise and documented success working on multi-line global accounts with 1,000+ leases and global account management structure
- Intermediate proficiency with Microsoft Office tools including Word, PowerPoint, Excel, and OneNote
- Thorough knowledge of FASB / IFRS accounting rules and general accounting principles preferred
- Successful track record of working independently, preferably remotely
- Strong time management skills
- General understanding of AI technology and openness to adapting to the evolution of technology
- Applicants must be currently authorized to work in the United States on a full-time basis
- Employer will not sponsor applicants for work visas
- Direct applicants only; no agencies
Benefits:
- Employer-subsidized medical benefits including RX, dental, and vision
- Employer-paid basic life/AD&D insurance
- Short-term and long-term disability insurance
- 401k plan with employer match
- 10 days of sick leave
- Minimum of 15 days of vacation annually
- Unlimited time off for certain senior-level roles
- 10 paid holidays
- Two personal flex days
- 12 weeks of paid parental leave for birth parents after 90 days of employment
- 4 weeks of paid parental leave for non-birth parents, including adoptive/foster parents, after 90 days of employment
- Equal opportunity employer
- Reasonable accommodation support during the hiring process
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