Senior Legal Admin Assistant
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Job Description
Senior Legal Admin Assistant role for a family law practice in Australia. Managing administrative workflows and providing paralegal support in a remote capacity.
Responsibilities:
- Save, organise, and file incoming and outgoing emails and correspondence
- Rename, manage, and maintain electronic and physical legal documents in line with firm standards
- Diarise key dates, deadlines, and reminders
- Maintain orderly and compliant filing systems for all family law matters
- Manage and oversee family law administrative workflows from matter opening through to closure
- Coordinate and track court dates, hearings, deadlines, and related requirements
- Ensure compliance with court procedures and filing timelines
- Prepare, format, and proofread family law documents and correspondence
- Assist with the preparation of court forms, affidavits, subpoenas, and other legal documentation
- Ensure documents meet court and firm formatting standards
- Handle client communications professionally and with discretion, including email and phone correspondence
- Act as a key point of contact for clients regarding administrative and procedural matters
- Provide day‑to‑day administrative and paralegal support to solicitors
- Liaise with courts, external parties, and other stakeholders as required
- Provide higher‑level paralegal assistance on family law matters
- Assist with matter preparation, document collation, and court submissions
- Support solicitors with case management tasks as required
Requirements:
- Mandatory experience in Family Law
- Prior experience working with Australian law firms or legal entities is strongly preferred
- Strong understanding of family law administrative processes and court procedures
- Proven experience preparing and formatting legal documents
- Excellent organisational and time management skills
- High attention to detail and accuracy
- Strong written and verbal communication skills
- Ability to handle confidential information with professionalism and discretion
- Comfortable managing multiple matters and deadlines simultaneously
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