Senior Payroll Analyst – AMER
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Job Description
Senior Payroll Analyst overseeing payroll for the U.S., Canada, Mexico, and Brazil at Guidewire. Ensuring accurate and compliant payroll operations in a dynamic growth environment.
Responsibilities:
- Oversee and execute timely, accurate semi-monthly payroll for the U.S., Canada, and Mexico, and monthly payroll for Brazil, including off-cycle runs, bonuses, and corrective adjustments.
- Ensure ongoing compliance with federal, state/provincial, and local tax regulations and wage laws across AMER jurisdictions, managing new U.S. tax registrations and year-end reporting (e.g., W-2s, T4s)
- Review and approve all payroll runs prior to transmission, ensuring strict alignment with internal controls, company policies, local regulations, and audit requirements.
- Partner closely with People Operations, Stock Administration, Compensation, Benefits, and external vendors (e.g., ADP) to streamline workflows and resolve complex payroll discrepancies.
- Monitor, track, and drive the timely resolution of open payroll tickets, ensuring clear documentation and communication with impacted stakeholders.
- Collaborate with the GL team on month-end close activities, managing payroll-related journal entries, reconciliations, and salary-related accruals.
- Drive payroll process improvements and automation initiatives, partnering with People Tech to optimize integrations between Workday and third-party payroll systems.
- Serve as the AMER payroll SME, providing clear, consistent guidance on policy interpretations, tax amendments, and payroll inquiries to internal partners and employees.
- Utilize payroll data and metrics to identify trends, support broader Finance and People initiatives (including platform and data-driven projects), and enable transparent decision-making.
- Support, guide, and mentor payroll team members to build regional capability, while modeling a collaborative culture that constructively challenges the status quo.
Requirements:
- Significant hands-on payroll experience for multi-state U.S. payroll plus at least one additional AMER country in a mid- to large-sized, multi-entity corporate environment
- Strong knowledge of U.S. federal and state payroll tax, wage and hour rules, and year-end reporting; familiarity with Canadian, Mexican, and/or Brazilian regulations preferred
- Equity knowledge (ESPP, NQ, ISO, RSU) preferred
- Experience working with ADP and other third-party payroll providers; comfort working across multiple systems and integrations
- Solid understanding of accounting concepts related to payroll (accruals, reconciliations, GL mapping) and experience supporting month-end close
- Proficiency in Excel/Google Sheets for reconciliations, variance analysis, and audit support
- Proven ability to own processes end-to-end, manage deadlines, and operate effectively in a fast-changing environment
- Collaborative work demonstrated success partnering across Finance, HR, Technology, Benefit, Stock, and Compensation teams.
Benefits:
- health, dental, and vision insurance
- paid time off
- company sponsored retirement plan
- eligibility for the annual company bonus plan
- commissions and/or long term incentive awards
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