Lead Payroll Specialist
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Job Description
Lead Payroll Specialist managing multi-state US and global payroll for Entrupy, an AI and computer vision company authenticating high-value goods. Overseeing compliance, reconciliations, benefits, and payroll process improvements.
Responsibilities:
- Own end-to-end US payroll operations across multiple states, ensuring accurate, timely, and compliant processing through Justworks, including new hires, terminations, compensation changes, deductions, benefits, and off-cycle payments
- Coordinate global payroll operations across international entities with local teams and external providers, overseeing processing, reconciliations, reporting, and compliance
- Manage time and attendance through Workforce, including non-exempt employee hours, overtime, approvals, and exception management
- Coordinate 401(k) administration through Empower, including contributions, reconciliations, remittances, and compliance activities
- Partner with Finance and Revenue Operations to validate and execute commissions, bonuses, and other variable compensation payments
- Ensure compliance with federal, state, and local payroll regulations, including tax withholding, wage-and-hour requirements, payroll tax filings, W-2 preparation, year-end reporting, and audits
- Partner with People and Finance on payroll inputs, reconciliations, reporting, journal entries, accruals, and month-end close activities
- Serve as the primary internal payroll subject-matter expert, resolving employee inquiries and discrepancies and coordinating with external providers
- Own payroll calendars, procedures, documentation, approval workflows, and internal controls; improve systems and standardize global processes
- Maintain confidentiality and controls over sensitive employee, payroll, and compensation information
Requirements:
- 10+ years of experience with non-exempt salaries, global payroll, preferably in a multi-state environment
- Strong understanding of US federal, state, and local payroll regulations, tax requirements, and compliance
- Hands-on experience with payroll platforms such as ADP, Paychex, Gusto, Justworks, or similar systems
- Experience managing payroll reconciliations, deductions, benefits, and year-end payroll activities
- Strong proficiency in Excel or Google Sheets, with the ability to analyze and validate payroll data
- Exceptional attention to detail and ability to manage sensitive financial information with accuracy
- Strong organizational and time-management skills, with the ability to meet strict payroll deadlines
- Clear communication skills and a collaborative approach to working with employees and cross-functional teams
- Highly proactive, dependable, and comfortable working independently in a remote environment
- Experience supporting payroll audits, process improvements, or payroll system implementations is a plus
- This is a non-exempt salaried position.
Benefits:
- Remote with a Flexible work environment.
- Own a mission-critical finance function with direct impact
- Market-competitive focused compensation structure
- Generous time away including company holidays, paid time off, sick time, parental leave, and more!
- Rich medical benefits and insurance coverage
- 3.5% 401 (k) match
- Dedicated mental health support for employees and eligible dependents
- Opportunity to be part of a category-defining start-up in a collaborative, high-impact team
- Partner cross-functionally to shape payroll strategy and systems
- Opportunity to scale processes as the company grows.
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