Payroll Clerk – Part-Time
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Job Description
Part-time payroll clerk processing Paylocity payroll for an immigration law firm. Managing deductions, garnishments, contractor payments, reconciliations, and compliance reporting.
Responsibilities:
- Review employee timecard data in Paylocity for completeness, correct charge codes, and supervisor approval
- Audit timecards, approve hours, and resolve discrepancies
- Follow up on missing, late, or unapproved timesheets
- Verify punches, time cards, PTO requests, and overtime approvals before importing hours
- Correct timesheet errors and document changes with an audit trail
- Support labor distribution processing and perform preliminary labor-cost checks
- Transfer labor data from timekeeping software into Paylocity
- Process semi-monthly scheduled payroll for hourly and salaried employees
- Process bonuses, commissions, retroactive pay, manual checks, off-cycle payments, and correction runs
- Administer deductions, health and retirement benefits, direct deposits, and tax withholdings
- Review 401(k) deduction codes synchronized from Human Interest
- Verify eligible recurring reimbursements
- Confirm direct-deposit setup and coordinate corrections with HR
- Process child-support orders and other legal garnishments
- Process international contractor payments through Wise and Payoneer
- Maintain contractor tax documentation and support 1099-NEC reporting
- Reconcile payroll registers, general ledger accounts, tax filings, and cross-system data
- Assist with month-end payroll reconciliations
- Ensure compliance with federal, state, and local wage and labor laws
- Assist with W-2/W-2c processing
- Generate payroll and labor reports for HR and Accounting
- Answer employee and manager questions about pay stubs, deductions, and tax forms
- Maintain confidentiality of sensitive payroll information
- Assist HR and Accounting with special projects, audits, and process improvements
- Stay informed about payroll regulations and Paylocity updates
- Participate in professional development and progress toward payroll certification
Requirements:
- High school diploma required
- Two to three years minimum payroll, timekeeping, or general clerical accounting experience
- One to three years of hands-on experience with Paylocity HR & Payroll, including time-and-labor modules
- Proficiency in Microsoft Excel
- Working knowledge of payroll concepts, including overtime, deductions, and garnishments
- Working knowledge of multi-state payroll, including state and local tax withholding, registrations, and wage and hour requirements across multiple jurisdictions
- Experience coordinating with the payroll system vendor to troubleshoot and resolve payroll-related issues
- Experience processing international payments through Wise and Payoneer
- Knowledge of independent contractor payment and documentation requirements, including Forms W-9 and W-8BEN and 1099-NEC reporting
- Strong, accurate data entry skills and high attention to detail
- Ability to prioritize work and meet firm pay-cycle deadlines
- Strong written and verbal communication skills
- Strict adherence to data confidentiality
- Preferred: Experience working in a law firm or similar professional services business
- Preferred: Familiarity with the Fair Labor Standards Act (FLSA)
- Preferred: Fundamental Payroll Certification (FPC) or progress toward payroll certification
- Preferred: Accounts payable experience
- Preferred: Experience with QuickBooks
- Preferred: Experience with 401(k) plan administration or retirement plan provider integrations, such as Human Interest
- Remote role primarily stationary, requiring frequent computer use and occasional lifting up to 10 lbs
Benefits:
- Remote work setting
- Health benefits
- Retirement benefits
- Direct deposit
- Recurring gym, vehicle, and health & wellness reimbursements for eligible employees
- Professional development activities, including progress toward payroll certification
- Reasonable accommodation for qualified individuals with disabilities
- Equal opportunity and inclusive work environment
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