Accounting, Admin Support
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Job Description
Accounting & Admin Support role providing payroll calculations and administrative support for client operations. Assist with bookkeeping, documentation, and client coordination in a fully remote setup.
Responsibilities:
- Assist with payroll calculations for employees and/or contractors — including hours worked, overtime, deductions, and net pay
- Verify timesheets, attendance records, and payroll inputs for accuracy before processing
- Ensure payroll data is entered correctly into the payroll or accounting system
- Flag discrepancies, missing data, or unusual entries for review before payroll is finalized
- Assist with tracking payroll-related records and maintaining organized payroll documentation
- Support year-end payroll activities including W-2 preparation support and reporting as directed
- Assist with accounts payable and accounts receivable functions — entering invoices, tracking payments, and following up on outstanding balances
- Perform data entry into the accounting system accurately and consistently
- Support monthly bank and account reconciliations by gathering and organizing supporting documentation
- Maintain organized financial records, receipts, and transaction documentation
- Assist with generating basic financial reports and summaries as directed
- Support the accounting team with ad hoc tasks and special projects as needed
- Manage day-to-day administrative tasks including scheduling, correspondence, and document management
- Organize and maintain digital and physical files in a clean, consistent, and retrievable format
- Draft and send professional emails and correspondence on behalf of the team as directed
- Handle incoming communications — emails, calls, and messages — and route them appropriately
- Coordinate meetings, appointments, and calendar logistics for the team
- Prepare documents, reports, presentations, and supporting materials as needed
- Support general office operations and ensure administrative workflows stay organized and on track
- Communicate professionally with clients and vendors regarding invoices, payments, scheduling, and general inquiries
- Follow up on outstanding documents, approvals, or information needed to keep operations moving
- Maintain organized records of client and vendor interactions and ensure all commitments are tracked and fulfilled
Requirements:
- Experience in an accounting support, bookkeeping, or payroll processing role
- Solid understanding of payroll concepts including gross pay, deductions, overtime, and net pay calculations
- Strong data entry skills with a high degree of accuracy and attention to detail
- Proficiency in Microsoft Excel or Google Sheets for calculations, tracking, and basic reporting
- Comfortable working with accounting or payroll software — QuickBooks or similar experience is a strong plus
- Strong organizational skills with the ability to manage both accounting and administrative tasks simultaneously
- Excellent written and verbal communication skills for internal and client-facing correspondence
- Self-directed and reliable in a fully remote work environment
- Experience with payroll processing software or platforms such as QuickBooks Payroll, Gusto, Paylocity, or Paychex (preferred)
- Familiarity with accounts payable and receivable workflows (preferred)
- Background supporting a small to mid-sized business in a dual accounting and administrative capacity (preferred)
- Accounting certificate, associate degree, or coursework in Accounting, Finance, or Business Administration (preferred)
- Experience supporting a principal, owner, or accounting manager in a service-based business environment (preferred)
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