Accounting Assistant, AR/AP – Operations Support
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Job Description
Remote Accounting Assistant supporting a growing accounting function for an interior design and construction firm. Managing day-to-day financial tasks to support higher-level strategy and improvements.
Responsibilities:
- Assist with billing, proposals, and invoice generation (House Pro, QuickBooks)
- Track incoming payments and follow up on outstanding invoices
- Maintain accurate AR records and assist with reconciliations
- Process and code vendor invoices
- Support AP tracking, documentation, and reconciliations
- Monitor payment timelines and status updates
- Assist in full-cycle accounting tasks under supervision
- Maintain and update spreadsheets, trackers, and financial records
- Organize documents across systems (House Pro, QuickBooks, internal tools)
- Create and maintain SOPs for recurring workflows
- Turn training sessions into clear, step-by-step documentation
- Provide updates via Slack, email, and Zoom
- Flag issues, track progress, and collaborate on priorities
- Participate in regular check-ins to ensure accuracy and alignment
Requirements:
- Solid experience in Accounts Receivable, Accounts Payable, or bookkeeping
- Strong attention to detail and accuracy
- Experience with QuickBooks (or similar accounting software)
- Excellent written English communication skills
- Ability to multitask and handle shifting priorities
- Highly organized and comfortable managing multiple trackers and systems
- Reliable, proactive, and responsive in a remote work environment
Benefits:
- Part-time, fully remote position with strong potential to grow as the business evolves
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