Executive Administrative Bookkeeper
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Job Description
Seeking Executive Administrative Bookkeeper to manage office and bookkeeping tasks remotely. Join Outsourcey to support global talent expansion from the Philippines.
Responsibilities:
- Manage day-to-day office administration, including filing, correspondence, scheduling, and general administrative support.
- Perform bookkeeping duties, including processing invoices, accounts payable/receivable, bank reconciliations, and maintaining accurate financial records.
- Use QuickBooks and Xero to record transactions, generate financial reports, and assist with month-end reconciliations.
- Prepare and maintain payroll and employee records where required, ensuring accuracy and confidentiality.
- Coordinate office supplies, equipment, and vendor relationships to ensure smooth office operations.
- Support management with reporting, document preparation, data entry, and administrative projects.
- Maintain organised digital and physical records while ensuring compliance with company policies and financial procedures.
- Take a proactive approach to identifying process improvements, resolving administrative issues, and supporting the broader team.
Requirements:
- Minimum 5+ years' experience in an Office Administrator role with bookkeeping responsibilities.
- Proven proficiency in QuickBooks and Xero, including accounts payable, accounts receivable, and bank reconciliation functions.
- Strong command of written and spoken English with excellent communication skills.
- Advanced proficiency in Microsoft Office Suite, particularly Excel, Word, Outlook, and Teams.
- A proactive, self-motivated attitude with the ability to anticipate needs and take initiative without constant supervision.
- High level of accuracy, attention to detail, and exceptional organisational skills.
- Ability to prioritise multiple tasks, meet deadlines, and work independently in a fast-paced environment.
- Relevant qualification or experience in Business Administration, Bookkeeping, Accounting, or a related field is highly desirable.
Benefits:
- Competitive salary
- Opportunity to shape the HR function of a rapidly growing BPO.
- Work closely with a team of industry leaders who have successfully scaled BPOs in the past.
- Career growth and development opportunities.
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