Administrative Project Support Specialist
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Job Description
Administrative Project Support Specialist providing support to engineering teams within a high-tech industry. Involves project coordination, document control, and organizational tasks for data center projects.
Responsibilities:
- Provide daily administrative support to multiple active projects
- Assist project managers with coordination activities, follow-ups, and general project support
- Track near-term and daily project tasks and deliverables to support schedule adherence
- Help ensure routine project items are completed and documented on time
- Support meeting preparation, meeting notes, action item tracking, and follow-up coordination
- Transfer project documentation received from clients, consultants, and internal teams
- Organize, name, version, and store files within SharePoint in accordance with project and QA/QC standards
- Maintain clean, auditable folder structures and document logs
- Assist with assembling and organizing project packages, reports, submittals, and progress updates
- Assist with typing, formatting, editing, and organizing Standard Operating Procedures (SOPs)
- Maintain revision histories and controlled versions of SOP documentation
- Assist with data entry, tracking logs, reminders, and basic reporting
Requirements:
- Minimum 2−3 years of experience in an administrative, project support, document control, or coordination role
- Strong written and verbal English communication skills (С1 level or higher)
- Strong typing and document formatting skills
- Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
- Experience working with SharePoint or similar document management platforms
- High attention to detail, organization, and consistency
- Ability to follow structured procedures and document standards
- Comfortable supporting multiple projects and deadlines simultaneously
- Reliable, organized, and able to work independently with direction
- Strong time management and prioritization skills
Benefits:
- Experience working in a high-tech industry for an international company
- Involvement in unique, cutting-edge data center projects
- Dynamic collaboration with international engineering and project teams
- Competitive hourly service fees paid in USD
- Fully remote work format
- Supportive and professional working environment
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