Chief of Staff, AI Operations Manager
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Chief of Staff & AI Operations Manager supporting AI leadership in operations and project execution. Collaborating across teams to ensure effective strategic planning and coordination of AI initiatives.
Responsibilities:
- Serve as a central operating partner to the SVP / Practice Lead and Pod Leads.
- Translate leadership priorities into action plans, operating cadences, trackers, dashboards, and follow-up mechanisms.
- Prepare leadership materials, briefing documents, decision logs, status updates, and executive-ready summaries.
- Track commitments, risks, dependencies, decisions, and action items across the AI Operating Group.
- Help maintain visibility into team priorities, resource constraints, delivery risks, and operating issues.
- Act as a connective layer between AI leadership and enabling functions including HR, Finance, Legal, IT, Security, and Operations.
- Coordinate HR-related processes including onboarding, role changes, internal transfers, contractor coordination, and offboarding support.
- Maintain team rosters, reporting lines, pod assignments, role documentation, and operating group organizational materials.
- Partner with HR and recruiting on job descriptions, hiring workflows, interview coordination, offer status, start dates, and onboarding logistics.
- Manage intake tracking for new AI-related requests, opportunities, internal asks, client needs, and leadership-directed initiatives.
- Help triage incoming requests based on urgency, strategic fit, required capabilities, pod ownership, capacity, and delivery complexity.
- Maintain visibility into intake volume, request status, bottlenecks, aging items, and escalation needs.
- Support build operations across AI pods through project trackers, milestone reporting, risk logs, dependency tracking, and status updates.
- Manage operating rhythms across leadership syncs, Pod Lead meetings, all-hands meetings, training sessions, and monthly operating reviews.
- Track AI Operating Group costs across people, contractors, vendors, tools, licenses, subscriptions, infrastructure, and project-level spend.
- Facilitate compliance with AI Operating Group technical standards, infrastructure protocols, and internal governance expectations.
- Use AI tools to improve the speed, quality, and scalability of operational work.
Requirements:
- 5+ years of experience in operations, chief-of-staff support, business operations, consulting operations, program management, finance operations, or practice management
- Experience supporting senior leaders and coordinating across multiple teams or workstreams
- Strong project management, PMO, operating cadence, and follow-through capabilities
- Experience with budget tracking, reporting, financial analysis, cost management, or operational metrics
- Strong organizational skills and exceptional attention to detail
- Excellent written and verbal communication skills, including the ability to create executive-ready materials
- Comfort operating in a fast-changing environment with ambiguity and shifting priorities
- Ability to handle confidential information with discretion
- Genuine interest in AI and regular use of AI tools to improve productivity
- Ability to work effectively with technical and non-technical stakeholders.
Benefits:
- Continuing education and professional development resources
- Mentorship program
- Supportive work environment
- Inclusive culture
Similar Jobs
Co-Founder / COO
Co-Founder / COO role for ambitious entrepreneurs building transformative tech startups. Support from unicorn founders and network for scaling and funding.
Fintech Co-Founder – COO
Co-Founder / COO at EWOR responsible for building and scaling startups in the fintech sector. Offering support in fundraising, hiring talent, and achieving product-market-fit.
Operations & Project Manager – Roofing
Operations & Project Manager overseeing day-to-day roofing operations with opportunities for growth to COO. Remote position focused on process improvement and operational efficiency in a growing company.
COO
Chief Operating Officer managing operations for fast-growing clean-energy logistics company. Building systems, metrics, and processes to enable further scaling of operations.
Chief Operating Officer – Fractional Business Scale Architect
Fractional COO for law firms, designing scalable operational frameworks and driving growth for entrepreneurial businesses. Collaborating with multiple law firm owners for transformative results.
Chief Operating Officer – COO
Chief Operating Officer overseeing the firm's operations, investment processes, and ecosystem initiatives at 16VC. Collaborating with the Founder & General Partner to build a scalable venture platform.
Chief Operating Officer
Chief Operating Officer for Gifted Savings, leading operations and compliance at a nonprofit focused on financial education for youth. Driving strategy and execution while building effective systems for growth.
Executive Assistant – President and Chief Operating Officer
Executive Assistant to the President and COO at Inovalon, providing operational support and managing high-level projects. Requires exceptional organizational skills and experience with senior executives.
Chief Operating Officer
Chief Operating Officer translating strategy into execution across global operations for a casino management technology provider. Leading operational excellence and service delivery while enhancing customer satisfaction.
Chief Operating Officer
COO at zerohash leading operational functions and fiduciary controls for a proposed national trust bank. Building operational readiness and reporting to the Board of Directors.
Chief Operating Officer
Chief Operating Officer managing XPRIZE’s operations and strategies for global impact. Leading financial, HR, IT, and legal functions to ensure scalable organization structure.
Chief Operations Officer
Chief Operations Officer leading and evolving service delivery and project operations at VisionPoint Marketing. Drive operational excellence and client impact in higher education marketing.
Fractional COO, Team Lead
Fractional COO Team Lead ensuring deliverable consistency and managing team performance at leading legal marketing agency. Responsible for client interactions and internal team accountability.
COO – Director of Operations
COO overseeing operations for an $18M fragrance oil manufacturer and e-commerce business. Looking for a true operator to optimize and ensure efficiency in all operations.
Artificial Intelligence Co-Founder / COO
Co-Founder / COO responsible for building a startup in Artificial Intelligence. Backed by serial entrepreneurs with extensive mentorship and funding opportunities.
Chief Operating Officer
Chief Operating Officer leading Textile Exchange's operations and strategic initiatives. Driving organizational effectiveness, scalability, and compliance in the environmental nonprofit sector.
COO / CEO-in-Training
COO / CEO-in-Training at Trustbridge building a global manufacturing platform. Leading strategy, operations, and supplier software platform development.
Chief Operating Officer
Chief Operating Officer building operational backbone for Tradeify Brokerage. Leading strategies for compliance, vendor management, and customer support while ensuring efficient operations.
Chief Operating Officer – COO
COO position responsible for driving execution across teams in an e-commerce business. Focused on operational performance while scaling toward €100m+ revenue by 2026.
Chief Operating Officer
Chief Operating Officer leading operations at Jackrabbit Technologies. Upholding high standards and driving strategic visions for growth and efficiency.