Construction Project Coordinator – Commercial Construction
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Job Description
Remote Construction Project Coordinator managing Contractor Foreman, documentation, and workflows for a commercial construction company serving Minnesota and Wisconsin. Coordinating multiple projects and supporting U.S.-based teams.
Responsibilities:
- Support software implementation in Contractor Foreman
- Configure project templates and workflows
- Organize existing and new construction projects
- Maintain accurate project information and statuses
- Maintain project files, schedules, contracts, proposals, drawings, photographs, purchase orders, change orders, and other documentation
- Review daily logs, employee time entries, open work orders, and project updates
- Identify missing information and keep records current
- Follow up with project managers, field personnel, and internal team members regarding documentation, approvals, and project requirements
- Track purchase orders and approved change orders
- Organize subcontractor invoices
- Prepare completed project documentation for invoicing and closeout
- Develop and maintain standardized administrative procedures
- Improve documentation processes and reduce manual administrative work
- Provide regular updates on project statuses, outstanding items, and administrative priorities
- Independently coordinate multiple active projects
- Report directly to the President and work with the client's internal team
Requirements:
- 2–5 years of relevant experience in construction administration, project coordination, or construction project management support
- Experience using construction project management software
- Contractor Foreman experience required
- Knowledge of construction documentation, including purchase orders, change orders, contracts, invoices, daily logs, and project closeout requirements
- Proficiency in Microsoft Office, Excel, Outlook, and digital document management
- Experience coordinating multiple projects, maintaining project records, and developing standardized administrative workflows
- Strong organizational skills and attention to detail
- Ability to manage competing priorities with minimal supervision
- Professional English communication skills
- Proactive follow-through and accountability
- Self-directed and process-oriented approach
- Ability to collaborate with U.S.-based teams
- Reliable home office setup and stable internet connection
- Consistent availability during required working hours
- Willingness to complete a background check
- Resume upload and a short 1-minute introduction video required for application
Benefits:
- Part-time remote work
- Potential to increase hours as responsibilities grow
- Long-term opportunity
- Consistent availability during agreed working hours
- Overlap during U.S. Central Time business hours
- Reliable home office setup and stable internet connection required for remote work
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