Finance Operations Associate
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Job Description
Finance Operations Associate managing financial operations for Pearl Talent, a company connecting top talent with fast-growing startups. Handling recordkeeping, vendor management, and compliance.
Responsibilities:
- Responsible for financial recordkeeping and reporting
- Vendor and client management
- Operational process improvements
- Partner with leadership to keep projects on track
- Identify opportunities for efficiency
- Ensure compliance with legal and tax requirements
Requirements:
- Maintain accurate financial records and reconcile accounts across banks, payment platforms, and credit cards.
- Prepare and issue invoices, track receivables, and process payments for vendors, contractors, and talent.
- Support budgeting, forecasting, and monthly financial reporting for leadership visibility.
- Manage compliance documents (W9, W8BEN, tax forms) and ensure accuracy for audits, filings, and international transactions.
- Track bonus requests, payroll timelines, and financial SOPs to ensure consistency across teams.
- Identify gaps or bottlenecks in financial and backend workflows and implement solutions.
- Standardize templates, trackers, and reporting structures for consistency across the organization.
- Required: QuickBooks, Xero, FreshBooks, Bill.com, Payoneer, Wise (or similar)
- Required: Remote, Deel, Gusto, ADP, or other EOR/payroll platforms
- Required: Slack, Google Workspace (Docs, Sheets, Drive)
- Nice-to-have: VPNs, softphones (Aircall, RingCentral, Zoom Phone), password managers (1Password, LastPass)
Benefits:
- Potential for profit share based on performance
- Fully remote, forever
- Annual team retreat
- Unlimited PTO
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