Senior Finance & Activations Operations Coordinator
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Job Description
Senior Finance & Activations Operations Coordinator optimizing logistics, onboarding, and compliance for healthcare engagements. Bridging healthcare operations and IT with a focus on patient-centered solutions.
Responsibilities:
- Own travel and lodging logistics, including hotel sourcing, booking links, room blocks, and tracker maintenance
- Lead check-in logistics planning and execution, including contracts, room setup, supplies readiness, and run-of-show coordination
- Own badge and vest pipeline, including data collection, print coordination, shipment tracking, and issue resolution
- Build and manage ATE communications, ensuring version control and accuracy across all distributions
- Execute and improve compliance and onboarding follow-ups; manage and escalate risks proactively
- Maintain and audit core trackers; provide structured weekly reporting and insights
- Own the ATE database and ensure data integrity and completeness
- Identify and implement process improvements leveraging AI and automation tools
Requirements:
- Associate’s Degree in Accounting, Business, or related field
- Minimum of 3–5 years of experience in operations, finance support, onboarding, or logistics coordination
- Experience in healthcare IT staffing, consulting, or project-based environments
- Experience owning high-volume, multi-site logistics or onboarding programs
- Familiarity with Rippling, QuickBooks, Deputy, and Envoy
Benefits:
- Medical, Vision, Dental, Short-Term and Long-Term Disability, and AD&D Insurance
- Medical and Dependent Care FSA
- 401k Retirement Plan
- 6 Paid Holidays and Flexible Paid Time Off
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