Grants Administration Officer
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Job Description
Grants Administration Officer managing VentureWell’s nonprofit grant and competition programs. Streamlining workflows, supporting awards, and improving grants administration systems.
Responsibilities:
- Support administration of VentureWell’s grants, competitions, and direct subaward programs across multiple program areas
- Create, develop, launch, and execute end-to-end grants and competition workflows
- Support application intake, review, approvals, applicant notification, onboarding, contracting, award modifications, and reporting
- Develop and update guidelines, application questionnaires, evaluation criteria, and grant materials
- Build, launch, and manage Requests for Proposals, including application screening, reviewer coordination, panel notetaking, and reviewer guidance
- Provide customer service and technical support to applicants, grantees, reviewers, faculty, institutions, board members, and staff
- Manage grantee, prize winner, and subrecipient notifications, onboarding, awards, and ongoing communications
- Collect onboarding documentation and facilitate timely award disbursement
- Perform onboarding, compliance review, vendor setup, and contracting for grant recipients and subrecipients
- Prepare reports and reconciliations concerning applications, onboarding, financial commitments and payments, and portfolio management
- Develop, adapt, and document grants administration processes and workflows
- Maintain process documentation and templates
- Support internal requests for Grants Administration assistance and explain grants, finance, contracts, and procurement processes
- Identify software improvements, troubleshoot issues, and serve as Product Expert on the software development and management team
- Optimize grants software and tools, including shared email, Asana, Google Shared Drive, Salesforce, AirTable, and AdobeSign
- Maintain the Grants Administration Shared Drive and consistent record management practices
- Support training on grants administration policies, systems, and workflows
- Report to the Procurement & Grants Manager
Requirements:
- At least 3 years of related experience within grant administration in a non-profit organization, foundation, or government entity is required
- Experience in proposal and grant administration design, development and delivery is required
- Strong project management skills and ability to manage and replicate end-to-end workflows in order to meet deadlines and deliver excellent customer service
- Accomplished written and oral communication skills with an ability to articulate and synthesize information in a compelling and organized manner
- Ability to analyze and interpret data and source material in order to extract key information and deliver compelling recommendations
- Highly adaptable; detail orientation in complex and ambiguous situations with enthusiasm and solutions orientation
- High degree of digital fluency using cloud-based office tools such as GSuite, CRMs, team collaboration tools, and other web-based applications
- Ability to succeed in an environment with competing and changing priorities and tight deadlines
- Ability to build solid collaborative working relationships and be a team player with a customer service orientation
- Commitment to embedding equity for all in internal practices, culture, and programs
- Openness and engagement in personal, professional, and organization-wide learning
- Curiosity and commitment to environmental sustainability
- Self-starter with excellent attention to detail and commitment to delivering high-quality work
- Ability to independently learn new tools and work processes quickly
- Excellent written and oral communication skills
Benefits:
- 403 (b) with 200% match up to a maximum contribution from VentureWell of 10% when the employee puts in 5% (eligible after one year of service for the match)
- Medical, Dental, and Vision insurance
- $1,000 home office stipend upon hire
- Work weeks that reflect a focus on work-life balance
- Aim for employees in this position to not work more than a 35-hour workweek
- 20 paid vacation days
- 12 paid holidays
- 12 paid wellness days
- A culture where people work intentionally and collaboratively in pursuit of our mission
- Values the organization believes in
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