International Buyer, CORD, Mechanical
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Job Description
International Buyer managing RFQs, supplier negotiations and purchase orders for CORD Mechanical’s UK and European sourcing operations. Coordinating deliveries, compliance and procurement records remotely.
Responsibilities:
- Review approved requests and confirm specifications, quantities, delivery dates, locations, quality requirements and approval references
- Clarify incomplete, inconsistent or technically ambiguous requests
- Identify suitable suppliers across the UK and Europe and complete due diligence and onboarding for new suppliers
- Issue RFQs, set deadlines, follow up quotations and maintain sourcing status
- Obtain competitive quotations or document rationale and approvals for sole-source, urgent or non-competitive purchases
- Validate quotations and prepare like-for-like comparisons based on total landed cost, delivery performance, quality, warranty, service and supply risk
- Negotiate pricing, lead time, freight, payment terms, warranty and other commercial conditions within delegated authority
- Present sourcing recommendations identifying best value, assumptions, risks and required approvals
- Prepare and validate accurate purchase orders before release
- Obtain supplier acknowledgement and confirm pricing, availability, delivery dates and deviations
- Maintain revision control and obtain approval for material order changes
- Track and expedite open orders through delivery and close-out
- Build supplier relationships while protecting commercial interests and confidentiality
- Maintain supplier capability, contact, pricing, lead-time and performance information in approved systems
- Coordinate suppliers, freight providers and internal stakeholders through final delivery
- Resolve or coordinate shortages, damage, incorrect items, invoice discrepancies, non-conforming goods, warranty claims and returns
- Record packaging, weights, dimensions, origin, collection details, tracking, freight documents and proof of delivery
- Follow procurement policies, SOPs, delegated authority limits, approval workflows and segregation-of-duties controls
- Maintain a complete audit trail of procurement activity and issue resolution
- Escalate cost increases, payment risk, quality or authenticity concerns, compliance questions, non-standard terms and threatened delivery commitments
- Provide accurate updates on RFQs, open orders, committed dates, delays, supplier issues, savings and decisions required
- Use Microsoft Dynamics, Microsoft Business Central, Xero, Excel, Outlook and other approved systems
- Identify recurring errors, delays or control gaps and recommend improvements to templates, trackers, SOPs and supplier engagement
- Obtain documented approval before supplier award, purchase order release, material order change, non-standard terms or commitments outside delegated authority
Requirements:
- Certificate, diploma or degree in procurement, supply chain, logistics, commerce, business administration, engineering or a related field is preferred
- At least three years of practical procurement, buying, purchasing or supply chain experience covering RFQs, quotation comparison, purchase orders, order tracking and supplier follow-up
- Demonstrated supplier negotiation and commercial analysis experience, including total landed cost, multi-currency comparison, lead time, freight, payment terms and risk
- Experience supporting an international business, overseas suppliers or an offshore delivery environment and working independently across time zones
- Working knowledge of Incoterms, international freight, import and export documentation, customs-related coordination and supplier payment terms
- Experience with an ERP, procurement or order-management system
- Advanced working capability in Microsoft Excel and strong proficiency across Microsoft 365
- Exceptional written and spoken English suitable for professional communication with UK, European and Australian stakeholders is mandatory
- Direct sourcing experience with suppliers in the United Kingdom or Europe is desirable
- Experience in mechanical, engineering, industrial, mining or maintenance repair and operations products is desirable
- Experience coordinating international freight, warranty claims, returns, customs documentation or supplier quality issues is desirable
- Experience supporting Australian or UK organizations through a BPO, shared-service or offshore delivery model is desirable
- Experience contributing to procurement KPIs, supplier scorecards, process improvement or ERP transitions is desirable
- Highly organized, detail-focused and accountable
- Commercially curious and results-oriented
- Persistent and professional in supplier follow-up
- Reliable, transparent, adaptable and comfortable working remotely with minimal supervision
Benefits:
- Work from home
- Monday to Friday schedule
- Remote work arrangement
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