Licensing Optimization Specialist
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Job Description
Microsoft licensing specialist optimizing Microsoft 365 assignments and E5 consumption for a Romanian enterprise. Analyzing usage, dependencies and external-user access to deliver savings and governance controls.
Responsibilities:
- Analyze Microsoft 365 license assignments, entitlement structures and available usage information across the organization
- Identify licenses that can be downgraded, reassigned or removed without negatively affecting business operations, security or compliance
- Provide transparent, data-based recommendations for reducing E5 consumption and improving the overall license mix
- Quantify potential savings and track agreed optimization measures through to completion
- Work with stakeholders from corporate functions, workplace services, operations and shopfloor environments to understand actual requirements
- Translate business and technical use cases into the Microsoft capabilities and license components genuinely required
- Challenge existing assignments constructively and identify lower-cost alternatives where the full E5 capability set is not needed
- Consider dependencies involving identity, endpoint management, collaboration, security, compliance and automation before recommending changes
- Perform a structured review of Microsoft licenses assigned to external users
- Assess whether external-user access and functionality are still required and whether the assigned license level is appropriate
- Recommend license reduction or complete removal where a license is not justified
- Support clear joiner, mover and leaver rules to prevent licenses remaining assigned after the business need has ended
- Collaborate with Digital Business Solutions, Global Workplace, Identity & Access Management, Information Security, Procurement, HR and relevant business representatives
- Review existing provisioning and assignment logic and recommend sustainable controls for future license demand
- Document decisions, assumptions and exceptions in an auditable and understandable way
- Prepare concise management updates covering consumption, opportunities, decisions, risks and realized savings
Requirements:
- Demonstrated experience in Microsoft licensing, software asset management, IT asset management or Microsoft 365 commercial optimization in a large enterprise environment
- Very good knowledge of Microsoft 365 licensing concepts and the functional differences between E3, E5 and related add-on licenses
- Practical understanding of licensing implications for Microsoft Teams, Entra ID, Intune, Microsoft Defender, Microsoft Purview, Power Platform and Microsoft 365 Copilot
- Experience reviewing user populations, consumption data, commercial entitlements and business requirements to derive actionable optimization measures
- Fluent English
- German is an advantage
- Strong understanding of Microsoft 365 services, Entra ID, user lifecycle processes and group-based license assignment
- Ability to analyze complex requirements across office-based, operational and shopfloor use cases
- Advanced data analysis skills, ideally including Excel and Power BI or comparable reporting tools
- Ability to recognize functional, security and compliance dependencies before proposing a license reduction
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