Procurement Associate III
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Job Description
Procurement Associate supporting procurement activities for FHI 360, creating purchase orders and coordinating with vendors on various procurement processes. Ensuring compliance and contributing to process improvements in procurement operations.
Responsibilities:
- Supports the procurement of commercial goods and professional services for FHI 360.
- Creates and processes purchase orders following established procurement policies and procedures.
- Assists with monitoring costs and vendor performance to ensure timely receipt.
- Coordinates procurement activities with other departments.
- Contributes to process improvements for procurement efficiency and sustainability.
- Prepares, maintains, and reviews Procurement files, reports, and maintains price lists for the department.
- Assists in developing bid specifications.
- Reviews requisitions and vendor proposals for accuracy, terminology, and specifications.
- Contacts suppliers to schedule or expedite deliveries, resolve shortages, and ensure contract terms and company needs are met.
- Maintains compliance with organizational and government procurement regulations, sharing updates with management, staff, and vendors.
- Checks shipments to ensure orders are accurate and goods meet specifications.
- Compare prices, specifications, and delivery dates to determine the best supplier bids.
- Maintains purchase order documentation and verify invoices for payment with Accounts Payable.
- Assists with developing and revising procurement operating procedures, policies and commonly used forms and templates.
- Works with internal and external customers to ensure procurement activities comply with company and regulatory requirements.
- Analyzes quotations received, selects or recommends suppliers, and schedules deliveries.
- Prepares Purchase orders and follows up to expedite delivery and shipment.
- Obtains certifications of delivery and checks against orders.
- Reviews discrepancies with placed orders.
- Develops and maintains necessary records and files for efficient operation.
- Manages procurement logistics for relocation of company expatriate employees’ household goods and personal vehicles.
- Authorizes and approves invoices related to relocation expenses.
Requirements:
- Bachelor's degree or international equivalent in Business Administration or related field.
- Procurement-related certification (such as CPSM or APICS) preferred.
- Requires 5+ years of procurement experience.
- Must be fluent in reading, writing, and speaking English.
- Experience in a non-governmental organization (NGO) preferred.
- Experience with digital procurement systems and process automation is a plus.
- Demonstrated experience facilitating trainings for staff on systems and procurement-related actions.
- Experience contracting with vendors classified as individuals/consultants.
- Experience managing and executing supplier selection and competitive solicitation processes (such as RFI, RFQ, and RFP).
Benefits:
- FHI 360 contributes 7% of monthly base pay to a money purchase pension plan account.
- 18 days of paid vacation per year.
- 12 sick days per year.
- 11 holidays per year.
- Competitive benefits package.
- Professional development opportunities.
- Policies and programs that support a healthy work/life balance.
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