Project Coordinator – Executive Search
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Project Coordinator driving project deliverables and administration for ZRG's Engagement Teams. Collaborating with colleagues and providing exceptional service to clients and candidates in executive search.
Responsibilities:
- Drive administrative project deliverables for Engagement Teams
- Work collaboratively with colleagues in a fast-paced environment
- Organize and oversee key stages of the executive search process
- Create high-quality documentation, presentations, and correspondence
- Ensure data accuracy and integrity within ZRG’s proprietary database
- Manage the lifecycle of search projects
- Monitor search projects using Salesforce
- Build and foster relationships with candidates and clients
- Arrange and coordinate candidate interviews and related travel
- Provide continuous support throughout client engagements
- Identify potential challenges and develop contingency plans as needed
- Review and prepare delivery documentation for accuracy and completeness
- Maintain accurate records of candidate interviews and client meetings
- Facilitate professional communications with clients, candidates, and colleagues
- Use analytical skills to resolve challenges and ensure smooth engagement operations
- Prioritize tasks and manage time effectively to meet deadlines
- Support Engagement leaders and manage engagement progress.
Requirements:
- Advanced proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint)
- CRM systems/databases experience
- Design and cloud-based tools proficiency
- Virtual video conferencing systems experience
- Minimum six years of work experience
- Preferably two years in a professional services, executive search, or human resources role
- Administrative experience supporting senior management in a client-driven business
- Proven ability to meet multiple and unexpected deadlines in a fast-paced environment requiring quick turnarounds
- Proactive, detail-oriented, organized, and able to anticipate needs while managing multiple priorities.
Benefits:
- Comprehensive benefits package
Similar Jobs
Project Manager II
Project Manager overseeing EPMO and leading project teams at Sparklight/Cable One. Responsible for project completion within timelines and budget adhering to PMBOK standards.
IT PMO, Projektmanagement – Deutsch
Join JPL Consulting as an IT PMO / Projektmanagement managing projects for clients like Telekom and Lufthansa. Work remotely 50-100% and support project management duties.
LiDAR Project Manager
LiDAR Project Manager overseeing the planning and execution of LiDAR projects for Encompass Energy Services, LLC. Collaboration with teams to ensure quality results on time and within budget.
Project Manager
Delivery Manager leading the planning and execution of OMS+ implementation projects for DataXstream, an SAP partner, from Argentina. Seeking experienced project delivery leader with SAP knowledge and client management skills.
Senior Project Manager
Project Manager overseeing Healthcare Information Exchange team operations and managing project deliverables at J P Systems. Collaborating with Federal stakeholders and ensuring project success through effective metrics and planning.
Custom Jewelry Project Manager
Custom Jewelry Project Manager at CustomMade facilitating personalized design experiences and customer relationships. Working closely with clients to create custom engagement rings and jewelry pieces.
Principal Project Manager
Principal Project Manager at Kantata managing large global enterprise projects and ensuring customer satisfaction and adherence to project governance procedures.
Freelance Curator, Author – E‑Learning, Product and Project Management
Freelance curator and author for developing E-Learning courses in Scrums and project management. Creating high-quality learning materials and practical tasks with a focus on modern challenges.
Senior Project Manager – AI
(Senior) Project Manager AI at coeo handling international AI and digitalization projects. Developing and implementing innovative solutions based on client needs in a dynamic environment.
Environmental Project Manager
Environmental Project Manager managing Phase I ESA projects with quality control at NV5. Focusing on environmental consulting and risk management services across the United States.
Senior Project Manager – LoanIQ, Agile, Scrum
Senior Project Manager leading LoanIQ-related technology initiatives for financial services clients. Overseeing project delivery while ensuring regulatory compliance and effective stakeholder management.
Talent Acquisition Expert, Project Manager, Consultant
Project Manager responsible for merging a new hiring model into existing high volume processes in Talent Acquisition. Ensuring seamless integration across teams for effective operations.
Talent Acquisition Expert, Project Manager, Consultant
Project Manager for integrating new hiring models into existing processes at Talent Acquisition Expert Network. Managing workflows and optimizing team interactions in a fully remote role.
Senior Project Manager – Frontier AI
Senior Project Manager leading AI data projects at V7 to revolutionize human productivity with trustworthy AI solutions. Focusing on managing complex technical projects in a high-autonomy environment.
Project Management – Multiple Levels
Project Management role at Media Cause focused on delivering high-quality outcomes across multiple client projects. Seeking candidates with 2–12+ years of experience in digital or integrated marketing project management.
Freelancer Pool – Interim & Project Management
Freelancer-Pool Mitglied bei Edl Consulting AG für spannende Projekteinsätze im HR-Bereich. Unterstützung für Unternehmen bei der Suche nach Interim Managern und Projektleitern.
Senior Project Manager
Senior Project Manager leading large-scale projects for Deckers Brands. Elevating consumer experiences and driving operational excellence in a remote setting.
Project Manager – Change Management, Organizational Transformation
Project Manager overseeing clinical studies at Syneos Health in organizational transformation. Collaborating with stakeholders in a fast-paced, regulated environment to drive project success.
Project Manager, Medical
Project Manager overseeing and coordinating medical initiatives in a detailed-oriented environment. Ensuring timely execution of health projects within a global food technology firm.
Intermediate Social Researcher – Project Manager
Intermediate Social Researcher/Project Manager supporting Indigenous Nations in social research and community development. Focused on ethical collaboration and integrating Indigenous Knowledge with research.