Project Coordinator
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Job Description
Project Coordinator supporting virtual, in-person, and hybrid corporate events for FIRST, a global brand experience agency. Managing logistics, budgets, suppliers, registration, and onsite event execution.
Responsibilities:
- Support a team of Project Managers in planning and executing virtual, in-person, and hybrid events
- Support events from creative concept and development through initial briefing to reconciliation
- Assist with budget management, site selection, hotel/venue management, registration management, transportation, food and beverage, décor, staffing, name badge coordination, materials collation, and shipping of event materials
- Support other team members with event management and onsite execution
- Keep team members and internal stakeholders informed of relevant logistical information
- Create timely and effective communications
- Work with the team to ensure adherence to client standards of operations
- Manage accurate and timely budgeting, invoicing, and event reconciliation
- Share best practices regarding suppliers, services, and venues
- Integrate best practices and raise the bar at each event
- Develop proactive ideas and creative solutions
- Travel domestically as required
Requirements:
- Position requires 1-2 years experience including entry-level venue sourcing, meeting planning, and supporting a team
- Proficient with Microsoft Office applications such as PowerPoint and Excel
- Ability to establish relationships and maintain a positive rapport with colleagues, clients, vendors, and suppliers
- Creative problem solver, resourceful, and a team player
- Ability to manage multiple projects simultaneously, prioritize heavy workloads, and maintain attention to detail
- Calm and flexible approach to handling the pressure and stress of ever-changing demands
- Highly organized with excellent time management skills to handle multiple tasks simultaneously, meet strict deadlines, and maintain attention to detail
- Ambitious, proactive, and flexible when dealing with ever-changing situations
- Willing to travel when required
- Demonstrated ability to collaborate with colleagues at all levels
- Highly motivated, able to work independently
Benefits:
- Private Medical Insurance with BUPA from day one
- 28 Days Annual Leave PLUS Bank Holidays
- Personal Volunteer Day
- 20 Days of Sick Pay each Year
- Enhanced Parental Leave (Maternity & Paternity)
- Wellness Stipend
- Complimentary access to Headspace, Rocket Lawyer & Maven
- Life Insurance
- Employee Assistance Program (EAP)
- Cycle to Work Scheme
- Season Ticket Loan
- Mobile Phone Allowance
- Pension Scheme Enhancements
- Discretionary Bonus Structure
- Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.
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