Vendor Engagements & Purchasing Project Manager
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Job Description
Procurement project manager improving vendor engagement and purchasing workflows for a technology organization. Managing AI automations, procurement initiatives, reporting, and cross-functional operational improvements.
Responsibilities:
- Guide UX Research teams through purchasing and procurement processes, including contract requests and purchase order creation for research projects
- Manage procurement initiatives and identify opportunities to improve purchasing processes and operational efficiency
- Monitor purchasing queues, vendor engagements, and project timelines to identify bottlenecks and ensure timely resolution
- Serve as a resource for purchasing and vendor-related questions, providing guidance and support to internal stakeholders
- Maintain accurate vendor documentation, SOPs, team resources, and process guidelines
- Independently manage projects from initiation through completion, translating business priorities into actionable tasks, deliverables, ownership assignments, and timelines
- Identify operational challenges, investigate root causes, and recommend practical solutions
- Coordinate across Engineering, Research, Procurement, and other business teams to resolve purchasing and system-related issues
- Track system issues, document defects, coordinate resolutions, and ensure successful follow-through
- Gather stakeholder requirements and develop scalable solutions to improve procurement workflows
- Develop and maintain AI-enabled automations for purchasing operations, reporting, and workflow notifications
- Leverage AI tools to improve productivity and automate repetitive tasks while ensuring accuracy and quality
- Build and maintain trackers, dashboards, and reporting frameworks for vendor utilization, purchasing activity, and operational performance
- Analyze procurement data to identify trends, process gaps, and improvement opportunities
- Prepare weekly, monthly, and quarterly reports and leadership presentations with metrics, insights, and recommendations
Requirements:
- Bachelor's degree required
- 4+ years of project management experience
- Experience in purchasing or procurement operations, including contract management and purchase order workflows
- Ability to independently manage multiple projects and competing priorities in a fast paced environment
- Hands-on experience using AI tools to improve productivity, automate workflows, and support operational processes while maintaining output accuracy
- Strong proficiency in Google Workspace, particularly Google Sheets, or Microsoft Excel for data analysis, tracking, and reporting
- Experience gathering business requirements, identifying operational challenges, and developing practical solutions
- Strong analytical, organizational, troubleshooting, and problem solving skills
- Excellent written and verbal communication skills with the ability to collaborate across technical and nontechnical teams
- Demonstrated accountability, attention to detail, and ability to independently drive projects to completion
- Ability to investigate complex issues, recommend solutions, and appropriately escalate challenges
- Availability to work Pacific Time business hours
- English language required
- Must not require sponsorship to work in the United States
Benefits:
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
- 40 hours per week
- Monday to Friday schedule
- 8 hour shift
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