Senior Accountant – AP/AR Coordinator
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Job Description
Senior Accountant / AP–AR Coordinator supporting Utilidata's finance operations on a part-time basis. Managing AP, AR, and vendor coordination in a remote capacity.
Responsibilities:
- Track terms and payments for supplier and vendor contracts; complete 1099 preparation
- Reconcile bank accounts and credit card statements reliably and on schedule
- Manage AP in BILL and Expensify: receive, process, and code invoices; ensure timely vendor payments; track outstanding bills and sales tax due
- Manage AR in QBO: prepare and send invoices to customers; monitor collections; follow up on overdue payments
- Support execution of Purchase Orders (POs) by coordinating approvals and maintaining proper documentation
- Track departmental alignment with finance policies and escalate inconsistencies to the Director of F&A
- Maintain proper financial document retention aligned with audit-ready standards
- Provide administrative support for budget, tax, audit, equity, or procurement projects as needed
- Support smooth functioning of finance systems and workflows
Requirements:
- Education in accounting, finance, business, or related field or equivalent practical experience
- Technical skills in AP/AR, invoice processing, and financial reconciliations
- Experience using financial software (e.g., BILL, Expensify, QuickBooks Online, or similar tools)
- Ability to maintain accurate records, follow established financial policies, and ensure compliance with documentation standards
- Strong organizational and time-management skills, especially in handling recurring workflows
- At least 2+ years of experience in finance operations, accounting, or a related administrative role
- Excellent written and verbal communication skills
- High level of discretion in handling financial and vendor information.
Benefits:
- Competitive compensation and benefits, including health, dental, vision, and employer-match 401k
- Flexible paid time off
- Flexible work environment
- Professional development opportunities
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