Senior Accounts Receivable Specialist
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Job Description
Senior Accounts Receivable Specialist managing billing and invoicing for government contracts. Collaborating across finance and operations teams to ensure compliance and timely collections.
Responsibilities:
- Manage the full billing lifecycle, including project setup, invoice preparation, review, approval, submission, and collection follow-up.
- Prepare, reconcile, and distribute monthly invoices accurately and timely.
- Generate invoices for Firm Fixed Price (FFP), Time & Materials (T&M), Cost Plus, and other government contract types.
- Review contract terms and funding documents to ensure billing compliance and proper invoicing.
- Ensure all Other Direct Costs (ODCs) are properly billed and reconciled to supporting expenses.
- Review and monitor unbilled balances to ensure revenue recognition and billing activity are properly aligned.
- Partner with Program Managers, Contracts, and Operations teams to resolve billing issues and ensure costs are charged appropriately.
- Research, analyze, and resolve billing discrepancies, customer inquiries, and documentation issues.
- Submit invoices through government and customer billing portals, including systems such as WAWF and IPP.
- Monitor accounts receivable aging and proactively follow up with customers to ensure timely collections and cash receipts.
- Assist with month-end close activities, reconciliations, audits, and reporting requirements.
Requirements:
- 7+ years of Accounts Receivable and/or Government Contract Billing experience
- Experience with Deltek Costpoint
- Experience billing government contracts, including FFP, T&M, and Cost Plus contract types
- Working knowledge of government billing requirements and invoicing systems such as WAWF and IPP
- Understanding of accounting principles, revenue recognition, and contract billing compliance
- Strong analytical, organizational, and problem-solving skills with exceptional attention to detail
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Strong interpersonal, written, and verbal communication skills
- Ability to work independently, exercise sound judgment, and escalate issues when appropriate
- High level of professionalism and discretion when handling confidential information
- Advanced proficiency in Microsoft Excel.
- Preferred: experience reviewing contract documents, modifications, and project setup requirements; experience supporting DCAA-compliant government contracting environments; familiarity with project accounting and contract funding management.
Benefits:
- Health/Dental/Vision
- 401(k) match
- Paid Time Off
- STD/LTD/Life Insurance
- Referral Bonuses
- Professional development reimbursement
- Parental leave
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