Senior Clinical Trials Budget Analyst
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Job Description
Clinical trial budget analyst supporting Vitalief’s AMC and health-system clients. Building budgets, coverage analyses, billing grids, and compliant financial workflows.
Responsibilities:
- Develop, build, and finalize clinical trial budgets for industry-sponsored oncology and non-oncology studies
- Perform Medicare Coverage Analyses to distinguish routine care from research-related costs in compliance with CMS guidelines
- Configure and maintain study calendars, budgets, and billing grids within OnCore
- Support clinical trial start-up through accurate budget setup, billing designations, and invoicing and revenue-capture readiness
- Lead or support budget negotiations with sponsors and CROs
- Partner with investigators, study coordinators, finance, and revenue cycle teams to validate assumptions and resolve discrepancies
- Conduct budget tracking, reconciliation, and variance analysis throughout the study lifecycle
- Identify and mitigate billing compliance risks under CMS, FDA, NIH, and institutional policies
- Standardize and improve budgeting and Medicare Coverage Analysis workflows, templates, and tools
- Support multiple client engagements while managing competing priorities
Requirements:
- Bachelor's degree required; Accounting, Finance, Business Administration, or a related field preferred
- 3 to 5+ years of hands-on experience in clinical trial budgeting within an academic medical center or health system
- Strong expertise in Medicare Coverage Analysis (MCA) and clinical trial billing compliance
- Experience using a Clinical Trial Management System (CTMS) to build study calendars, budgets, and billing grids
- OnCore experience strongly preferred
- Proven experience negotiating clinical trial budgets with sponsors and CROs
- Strong analytical, problem-solving, and organizational skills
- Proficiency in Microsoft Excel
- Excellent communication and interpersonal skills
- Ability to collaborate across clinical, financial, operational, and administrative teams
- Ability to manage multiple studies and deadlines in a fast-paced, client-facing environment
- Experience with clinical trial financial lifecycle management, including invoicing, reconciliation, and financial reporting preferred
- Knowledge of research billing workflows within academic medical centers and integrated health systems preferred
- Previous consulting or professional services experience is a plus
- Willingness to travel domestically up to 10%
- Prolonged periods of sitting and working at a computer; ability to stand, walk, and lift up to 20 lbs
- Applicants must answer whether they currently live in the Eastern or Central Standard Time Zone
- Applicants must answer whether they will require visa sponsorship
Benefits:
- 20 PTO days
- 9 paid holidays
- Company-paid life insurance
- Short- and long-term disability
- 401(k)-retirement plan
- Robust healthcare options
- Primarily remote work
- Travel reimbursement or travel support implied for occasional domestic travel
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