Senior Property Accountant
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Job Description
Senior Property Accountant managing property-level accounting operations at AllView Real Estate. Collaborating with support staff, ensuring accuracy in tenant and owner financial processes in a remote setting.
Responsibilities:
- Own day-to-day property accounting operations in AppFolio, ensuring accurate tenant, owner, and vendor ledgers
- Oversee and review work performed by our support team, including vendor invoice entry, tenant and owner onboarding, and routine AppFolio transactions
- Prepare and distribute owner statements, including rent collected, expenses paid, and net distributions
- Monitor property cash balances and available funds to support vendor payments and owner distributions
- Process owner distributions and request owner contributions when required
- Oversee vendor payment workflows, including check runs and ACH payments for property expenses
- Ensure accurate property-level bank account reconciliations and review related journal entries
- Review new leases to ensure proper move-in accounting and tenant ledger setup
- Collaborate with property managers to resolve tenant and owner accounting questions and ledger adjustments
- Process security deposit refunds in strict compliance with California regulations, including adherence to the 21-day deadline and required documentation such as before-and-after photos and itemized deductions
- Close out property accounting for management cancellations and property transitions
- Pay property-level obligations such as property taxes, insurance, HOA dues, and utilities as required
- Track owner-related credit card expenses and ensure timely reimbursement to the corporate entity
- Process and file quarterly California FTB withholding for out-of-state owners
- Review, file, and distribute annual 1099s for vendors and owners and assist with follow-up questions
- Initiate internal bank transfers related to property operations as needed
- Maintain clear documentation of property accounting workflows and escalation procedures
- Identify inconsistencies, flag risks, and proactively communicate issues to leadership
- Maintain consistent weekly progress with minimal oversight and strong attention to detail
Requirements:
- 5+ years of property accounting and trust accounting experience
- Expert knowledge of California Trust Accounting laws and policies
- Deep hands-on experience with AppFolio
- Comfortable using Excel and Google Sheets for property accounting analysis and reporting, including lookups, pivot tables, and reconciliation support
- Strong understanding of property-level general ledger activity, bank reconciliations, and owner/tenant accounting
- Experience overseeing or reviewing work performed by junior or offshore accounting support staff
- Familiarity with California property management regulations, including security deposit requirements, preferred but not required
- Strong organizational skills and ability to manage high transaction volume accurately
- Excellent English communication skills (written and verbal)
- Ability to work independently, meet deadlines, and maintain a consistent operational rhythm
- High attention to detail and a commitment to accurate, compliant accounting.
Benefits:
- Paid time off and holidays
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