Accounts Administrator
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Job Description
Accounts Administrator providing accounting and administrative support remotely. Collaborating with multiple departments to ensure financial and HR operations run smoothly.
Responsibilities:
- Processing supplier and expense invoices, including high-volume weekly data entry and monthly reconciliations
- Ensuring invoices and payments are processed accurately and in line with established policies, procedures, and deadlines
- Verifying invoice details and investigating discrepancies or incorrect charges when required
- Liaising with senior staff to identify opportunities for cost savings, discounts, or improved supplier terms
- Ensuring timely, accurate processing and auditing of weekly payrolls
- Managing, maintaining, and updating employee records and documentation
- Preparing and issuing employment packs for new employees
- Ensuring compliance with company policies, procedures, and employment requirements
- Providing day-to-day administrative support as directed by the Office Manager
- Assisting and supporting other departments as required
- Identifying and communicating opportunities for improving policies, procedures, efficiency, and accuracy
- Handling incoming mail and correspondence promptly on the day of receipt
- Communicating effectively with internal teams and providing timely support where required
- Supporting the Office Manager in achieving key operational and performance outcomes
- Maintaining high levels of productivity, accuracy, and quality while meeting deadlines
- Demonstrating strong numerical and reconciliation skills
- Taking ownership of queries, resolving issues efficiently, and investigating potential cost savings
- Contributing positively to other areas of the organization where skills and knowledge allow
Requirements:
- 1–3 years of experience in accounting or a similar role
- Must have experience in human resources
- Experience handling New Zealand or Australian accounts is required
- Proficiency in MYOB and Xero software is required
- Strong accounts and administrative experience
- Intermediate proficiency in Microsoft Office Suite
- Excellent written and verbal communication skills
- Well-developed interpersonal and people skills
- High attention to detail with the ability to minimize errors
- Ability to work under pressure while maintaining speed and accuracy
Benefits:
- Competitive salary based on experience and skill set
- 100% remote role — work from home anywhere in the Philippines
- Paid local holidays aligned with the Australian business calendar
- Opportunities for training and professional growth
- Work directly with a supportive Australian team — no agency middleman
- Long-term engagement with a stable and growing business
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