Accounts Payable, Financial Operations Specialist
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Job Description
Accounts Payable / Financial Operations Specialist supporting Finance & Accounting team at Apollo Answering Service. Responsible for managing accounts payable, financial records, and month-end close processes.
Responsibilities:
- Process a high volume of vendor invoices accurately and in accordance with company policies.
- Review invoices, purchase orders, receipts, and supporting documentation for accuracy and proper approvals.
- Prepare and process electronic payments, ACH transactions, wire transfers, and check disbursements.
- Maintain vendor records and assist with onboarding new vendors, including required tax documentation.
- Reconcile vendor statements and promptly resolve invoice discrepancies.
- Monitor accounts payable aging and ensure timely payment of financial obligations.
- Assist with monthly, quarterly, and annual financial close activities.
- Prepare journal entries and account reconciliations as assigned.
- Support internal and external audits by providing requested financial documentation.
- Maintain accurate accounting records while ensuring compliance with company policies and applicable accounting standards.
- Collaborate with Procurement, Operations, Treasury, and other internal departments to resolve payment and invoice issues.
- Analyze financial data to identify trends, process improvements, and cost-saving opportunities.
- Participate in financial reporting projects and process improvement initiatives.
- Protect confidential financial and business information.
- Perform other accounting and finance-related duties as assigned.
Requirements:
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
- Minimum of 2 years of accounts payable, accounting, finance, or financial operations experience.
- Strong understanding of accounting principles and financial processes.
- Experience using ERP or enterprise accounting systems.
- Proficiency with Microsoft Excel, including formulas, pivot tables, and data analysis.
- Strong analytical, organizational, and problem-solving skills.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities while consistently meeting deadlines.
- High level of accuracy, integrity, and attention to detail.
- Ability to work independently in a remote work environment while collaborating effectively with cross-functional teams.
- Authorization to work in the United States.
Benefits:
- Competitive base salary
- Annual performance-based incentive opportunities, where applicable
- Comprehensive medical, dental, and vision insurance
- Health Savings Account (HSA) and Flexible Spending Account (FSA) options
- Company-paid life insurance and disability coverage
- 401(k) retirement savings plan with company matching, subject to plan provisions
- Paid vacation, company holidays, and paid sick time
- Employee Assistance Program (EAP)
- Professional development, continuing education, and career advancement opportunities
- Remote work environment with collaboration tools and technology support
- Employee wellness resources
- Paid parental leave, where applicable
- Employee referral program
- Inclusive and collaborative team culture
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