Data Entry Specialist
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Job Description
Detail-oriented Data Entry Specialist maintaining project and accounting data accuracy in a customized ERP system. Involves data entry, validation, and support in Xero with a focus on detail.
Responsibilities:
- Input, update, and maintain large volumes of project data in a customized Airtable based ERP system.
- Transfer structured data from Excel or Google Sheets into Airtable grids accurately and consistently.
- Enter product and project details such as item descriptions, quantities, dimensions, finishes, specifications, pricing, costing, and other relevant information.
- Upload and manage associated product images, finish references, specifications, and other supporting files in the database.
- Ensure all data fields are complete, consistent, and properly formatted before submission or system update.
- Provide basic data entry support in Xero, including invoice information, purchase order details, and other accounting-related data.
- Process ongoing project updates, including item additions, item removals, quantity changes, specification updates, and client requested modifications.
- Follow structured workflows for handling approved changes before updating internal systems.
- Review source files carefully and flag missing, inconsistent, or unclear information before proceeding.
- Maintain a high level of accuracy to prevent downstream issues in pricing, costing, invoicing, procurement, and project management.
- Coordinate with the client’s finance and operations contacts to clarify information and ensure data alignment.
- Support data checking and validation processes to reduce errors and improve system accuracy.
Requirements:
- Previous experience in data entry, data processing, database management, administrative support, or a similar role.
- Strong attention to detail and a high level of accuracy when handling numerical and text-based information.
- Proficiency in Microsoft Excel or Google Sheets.
- Comfortable working with large datasets containing multiple fields, attributes, and supporting documents.
- Able to follow structured processes and adapt to evolving workflows.
- Strong organizational and time management skills.
- Comfortable handling repetitive tasks while maintaining focus and consistency.
- Able to review information carefully and identify possible errors, gaps, or inconsistencies.
- Good communication skills and willingness to ask questions when instructions or source data are unclear.
- Nice to Have: Experience with Airtable, ERP systems, CRM systems, project databases, procurement data, product data, or Xero is an advantage, but not required.
- Understanding of how data impacts downstream processes such as pricing, inventory, and invoicing.
Benefits:
- Holidays: China holidays, with some flexibility for major Philippine holidays as needed
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