Data Specialist, HubSpot
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Job Description
Part-time HubSpot Data Specialist maintaining clean CRM data for a digital marketing agency serving U.S. mental and behavioral health organizations. Supporting workflows, reporting, segmentation, and SharpSpring operations.
Responsibilities:
- Maintain HubSpot data hygiene by deduplicating contacts and companies, correcting lifecycle-stage inconsistencies, and keeping required fields populated
- Support pipeline reporting by pulling accurate stage and status data directly from HubSpot
- Assist with basic CRM workflow and automation maintenance, including lead routing rules and notification workflows, under direction
- Support SharpSpring setup and maintenance, including list segmentation, tagging, and basic workflow checks
- Build and segment lists for email and CRM campaigns according to provided criteria
- Identify and flag broken integrations, sync errors, data discrepancies, or ambiguous CRM configurations
- Document recurring data-entry or process issues
- Track time and tasks daily in Teamwork
Requirements:
- Part-time availability aligned with EST
- Advanced English (C1+)
- Hands-on experience working with HubSpot, including contacts, companies, deals, lifecycle stages, basic workflows, and pipeline data
- Familiarity with a marketing CRM or email service provider such as SharpSpring, Mailchimp, or Constant Contact
- Strong attention to detail and ability to maintain accurate CRM records and data
- Ability to follow documented playbooks and established processes
- Basic understanding of sales and marketing lifecycle stages, including MQL, SQL, and Opportunity
- Ability to identify data discrepancies or system issues and escalate them rather than making unapproved changes
Benefits:
- Competitive salary in USD
- Remote-first flexibility
- Work from anywhere
- PTO and paid U.S. holidays
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