Executive, Administrative & Marketing Support
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Job Description
Remote part-time VA supporting a UK coaching and property investment entrepreneur. Managing calls, scheduling, social media, content, administration, and workflow automation.
Responsibilities:
- Serve as the professional first point of contact for incoming business calls
- Answer inbound calls, handle general inquiries, take accurate messages, relay important information, and transfer or escalate calls when appropriate
- Schedule appointments, coaching calls, and meetings
- Manage calendar availability and send confirmations or reminders
- Follow up with interested prospects and help convert inquiries into scheduled conversations
- Assist with social media management across LinkedIn, Instagram, and Facebook
- Prepare, schedule, publish, and repurpose social media content
- Support content planning, content calendars, engagement monitoring, and marketing activity
- Contribute creative content ideas and themes
- Provide basic video, short-form video, Reels, graphics, and content-formatting support
- Potentially update and manage Wix websites and support development of the property business website
- Monitor and respond to basic inquiries, track leads, and escalate important inquiries
- Perform general administrative and executive support tasks, including organizing files, conducting research, preparing information, and managing schedules
- Identify repetitive activities, create processes, document workflows, and help automate routine tasks
- Support both Aspire to Be and the developing property investment business
- Help the client focus on coaching, strategy, business development, and growing both businesses
Requirements:
- Excellent spoken English
- Clear and professional telephone communication
- Warm and personable communication style
- Strong organizational skills
- Good attention to detail
- Reliable and dependable
- Comfortable handling inbound calls
- Comfortable managing calendars and appointments
- Good knowledge of social media
- Experience with LinkedIn, Instagram, and Facebook
- Strong written English
- Ability to work independently
- Ability to manage multiple types of tasks
- Proactive approach to work
- Comfortable communicating with a UK-based client
- Ability to learn new tools and systems quickly
- Availability overlapping with UK business hours, particularly for call-handling periods
- Social media management experience strongly preferred
- Content marketing experience strongly preferred
- Content writing/copywriting strongly preferred
- Basic graphic design strongly preferred
- Canva experience strongly preferred
- Basic video editing strongly preferred
- Reels/short-form video experience strongly preferred
- Wix experience strongly preferred
- Lead generation/follow-up experience strongly preferred
- Calendar management strongly preferred
- Customer/client communication experience strongly preferred
- Basic bookkeeping experience strongly preferred
- Experience with Google Workspace strongly preferred
- Process documentation and workflow improvement strongly preferred
- Experience supporting entrepreneurs/founders strongly preferred
Benefits:
- Part-time engagement
- Potential initial 5-hour-per-week arrangement followed by an increase to 10 hours per week
- Remote work
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