Executive Assistant
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Job Description
Executive Assistant providing high-touch CEO support at Offchain, a blockchain scalability and infrastructure company. Managing scheduling, travel, correspondence, events, and confidential communications.
Responsibilities:
- Provide high-touch assistance to the Chief Executive Officer
- Ensure the CEO can devote complete attention to achieving the company's mission
- Manage the CEO's schedule, urgent matters, and conflicting requirements
- Organize travel arrangements, itineraries, and agendas
- Coordinate projects and event planning activities, including off-site meetings and employee retreats
- Manage a high volume of emails and coordinate calls and meetings
- Draft and prepare confidential correspondence on behalf of C-suite executives
- Handle expense reports
- Anticipate future and personal needs of the CEO
- Support information and organizational dynamics, efficiency, and process improvement
Requirements:
- Successful in supporting C-level executives in a high growth environment
- Highly responsive, able to address urgent matters, and ensure the CEO's schedule runs smoothly
- High level of security and confidentiality
- Proactive approach to task execution and anticipating future needs, including personal needs of the CEO
- Active role in shaping information and organizational dynamics
- Keen eye for efficiency and process improvement
- Proven track record of working with late-stage technology startups or established public technology companies
- Clear, direct, and empathetic communication skills, along with sharp listening abilities
- Self-directed initiative in achieving outstanding work outcomes
- Based in North America EST or the United Kingdom
- Minimum of 5 years of experience providing high-touch, concierge-like support to a C-suite Executive
- Experience managing intricate and time-sensitive scheduling demands and conflicting requirements
- Experience organizing detailed travel arrangements, itineraries, and agendas
- Experience coordinating projects and event planning activities, including off-site meetings and employee retreats
- Experience managing a high volume of emails, flagging important messages, and coordinating calls and meetings
- Experience drafting and preparing confidential correspondence on behalf of C-suite executives
- Proficient handling of expense reports
Benefits:
- Remote-first global workforce + NY office
- Professional reimbursement program (facilitates industry conference attendance, certifications, and more)
- Medical, dental & vision coverage (US + some other countries)
- 401k retirement plan + company match (US only)
- Wellness stipend
- Home office set up / ergonomic equipment program
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