Executive Assistant
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Job Description
Executive Assistant managing CEO and Chief of Staff calendars, correspondence, and leadership operations. Supporting Superside, an AI-powered creative company serving global brands.
Responsibilities:
- Own scheduling for the CEO's and Chief of Staff's calendars, including key meetings, 1:1s, department meetings, and All Hands
- Manage day-to-day correspondence and calendar logistics for both leaders
- Build and format decks and support leadership meetings, MBRs, board updates, and strategy sessions
- Coordinate offsite and customer summit logistics, including travel, venues, and vendors
- Serve as a first point of contact for scheduling requests from senior stakeholders
- Handle sensitive information involving compensation conversations, reorg planning, and personnel matters
- Track recurring commitments and deadlines, flagging conflicts proactively
- Support leadership meetings through research, note-taking, time-keeping, and follow-up tracking
- Partner with the Chief of Staff on ad hoc projects tied to leadership initiatives
- Use AI tools such as Claude and ChatGPT for drafting, summarizing, and administrative work
Requirements:
- Experience as an Executive Assistant supporting a senior executive, ideally C-suite, at a fast-growing startup, agency, or SaaS company
- Comfortable with ambiguity and fast context-switching
- Track record of exercising judgment about when to act versus escalate
- Demonstrated discretion handling sensitive or confidential information
- Strong organizational, proactive, and prioritization skills
- Excellent written communication, including drafting in someone else's voice
- Comfortable working asynchronously across time zones in a remote-first, global team
- Technical fluency with Slack, Notion, and Google Workspace
- Experience using AI tools such as Claude and ChatGPT for drafting or summarizing
Benefits:
- Fully remote company
- Mentorship
- Career growth opportunities
- High-trust, fast-paced work environment
- Collaboration across time zones and cultures
- Exposure to leadership and real responsibility
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