Executive Assistant – Bookkeeping, Property Management Support
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Job Description
Executive Assistant supporting a U.S.-based business owner from Kenya. Managing administrative tasks, bookkeeping, and providing property management support remotely.
Responsibilities:
- Support daily office operations and administrative functions.
- Manage email inboxes, organize correspondence, identify priorities, and draft responses as directed.
- Coordinate calendars, schedule meetings, appointments, reminders, and recurring tasks.
- Keep digital documents, files, and business information organized and accessible.
- Assist with both business and personal administrative tasks as needed.
- Proactively anticipate needs by preparing meeting links, documents, reminders, and follow-up actions.
- Provide bookkeeping support using QuickBooks Online.
- Monitor, organize, and respond to guest messages through Airbnb, Vrbo, Hostaway, and similar platforms when authorized.
- Manage and organize email communication, identifying urgent items and prioritizing responses.
- Identify ways to simplify workflows and improve operational efficiency.
Requirements:
- 2–3+ years of experience supporting executives, business owners, entrepreneurs, real estate professionals, or professional service leaders.
- Bachelor’s degree in Business Administration, Commerce, Communications, Finance, Accounting, Real Estate, Project Management, or a related field preferred.
- Experience as an Executive Assistant, Administrative Assistant, Office Manager, Operations Assistant, Bookkeeping Assistant, or similar role.
- Basic bookkeeping experience, including familiarity with QuickBooks Online, receipt organization, expense categorization, and financial record keeping.
- Strong Microsoft Office skills and general technology aptitude, with the ability to learn new software quickly.
- Excellent written and spoken English communication skills with a clear, professional tone.
- Highly organized and detail-oriented, with strong follow-through and the ability to manage multiple priorities.
- Able to work independently after training, take initiative, and solve problems proactively.
- Professional, dependable, trustworthy, discreet, and service-oriented.
- Strong ownership mentality, treating the client’s business with care and attention.
Benefits:
- Performance raises
- Remote work flexibility
- Opportunity to work with a diverse, dynamic team
- Career growth potential
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