Executive Assistant – CEO, President
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Job Description
Executive Assistant supporting the CEO and President of an AI and data science philanthropy foundation. Managing executive communications, schedules, briefings, travel, meetings, and confidential information.
Responsibilities:
- Support the CEO and President across all aspects of their portfolios
- Serve as a trusted liaison across the organization and with external partners and stakeholders
- Track multiple fast-paced workstreams, project details, and stakeholder information
- Manage high-volume internal and external information flows
- Edit and prepare memoranda, talking points, letters, and other communications
- Organize meetings, gather documents, coordinate in-person and virtual logistics, and take minutes as requested
- Assist with reviewing presentations and reports
- Organize and consolidate briefing materials for meetings and public appearances
- Maintain calendars and schedule meetings, appointments, speaking engagements, and travel
- Coordinate domestic and international travel, including flights, hotels, transportation, logistics, and expense reporting
- Assist with planning and organizing internal and external meetings involving the principals
- Handle sensitive, complex, and confidential information professionally and discreetly
Requirements:
- Bachelor’s degree and 3+ years of professional experience supporting senior executives is required
- Experience in fast-paced, high-growth settings
- Ability to adapt quickly to changing priorities and demands
- Ability to manage a complex to-do list, multitask, and meet deadlines
- Ability to learn and adapt quickly to new technologies and systems
- Familiarity with G-Suite, Slack, Canva, and Asana preferred
- Familiarity with AI tools strongly preferred
- Strong judgment and decision-making skills
- Ability to exercise individual agency and determine when communication or autonomous action is appropriate
- Excellent written and verbal communication skills
- Exceptional organizational skills and attention to detail
- Ability to manage multiple projects simultaneously in a fast-paced, changing environment
- High tolerance for ambiguity
- Ability to build and maintain relationships with diverse stakeholders
- Tact and diplomacy when handling critical or confidential matters
- Desire to work remotely with mature, socially minded professionals
- Must be authorized to work for any employer in the U.S.; no visa sponsorship available
Benefits:
- Foundation-paid medical, dental, and vision insurance for employees, spouses/domestic partners, and dependents
- HSA/FSA plans
- Life insurance
- Short- and long-term disability coverage
- 401(k) retirement plan with generous matching up to 6% of annual pay
- Additional discretionary 401(k) match at the end of year
- Flexible paid time off
- 11 paid national holidays per year
- Potential closure for local, regional, or state holidays
- 100% remote work environment
- Remote work stipend
- Access to Ginger, Headspace, and SmartSpend Plus
- Up to 6 months of gender-neutral paid parental and caregiver leave
- Development opportunities including peer learning, internal training, and external activities
- Student loan savings via insurance provider
- Philanthropic gift matching
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