Executive Assistant
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Job Description
Executive Assistant providing on-site operational and administrative support for a senior executive at GoDigital Media Group. Ideal for someone organized with a flexible schedule.
Responsibilities:
- Oversee the day-to-day operational and facilities needs, including coordinating and supervising vendors, service providers, and contractors to ensure timely completion of work in accordance with established standards
- Serve as the on-site point of contact during vendor visits, installations, and service appointments, ensuring all work is completed as agreed and properly documented
- Manage the executive's calendar with a high degree of accuracy, coordinating across internal teams and external stakeholders while proactively identifying and resolving scheduling conflicts
- Coordinate travel logistics including flights, accommodations, ground transportation, and detailed itinerary management for both domestic and international trips
- Provide on-site support during events, managing logistics and ensuring seamless execution from planning through completion
- Assist in the planning and coordination of corporate events, dinners, and executive gatherings, overseeing vendor management, guest coordination, and on-site operations
- Handle local errands and in-person tasks as required, including supply runs, vendor follow-ups, and time-sensitive logistics
- Uphold the highest standards of professionalism and confidentiality across all internal and external communications
Requirements:
- 1–2 years of experience in an Executive Assistant, Administrative Coordinator, or Operations Coordinator role, preferably within a corporate or professional services environment
- Valid driver's license required
- Experience managing task tracking and status reporting, with the ability to provide regular progress updates to senior leadership in a clear and organized manner
- Flexible schedule with availability to be on-site during business hours on short notice
- Demonstrated ability to manage multiple priorities simultaneously with strong organizational and time management skills
- Proficiency in Google Workspace, Microsoft Office Suite, and business collaboration tools such as Zoom, SharePoint and HubSpot
- Strong written and verbal communication skills, with the ability to interact professionally with senior-level stakeholders
- Proven ability to handle sensitive and confidential information with discretion and sound judgment
- Proactive, detail-oriented, and solutions-driven professional with the ability to work autonomously in a dynamic, fast-paced environment
Benefits:
- paid time off accrual
- 401(k) retirement plan eligibility
- access to voluntary benefits through MetLife
- access to GDMG University, our internal training program hosted by entertainment, music, and industry leaders
- company events and excursions
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