Executive Assistant
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Job Description
Executive Assistant providing remote support for busy professionals at Zirtual, managing schedules and communications while maintaining workflow efficiency.
Responsibilities:
- Manage and coordinate complex calendars and appointments
- Schedule meetings, calls, and events across multiple time zones
- Anticipate scheduling conflicts and proactively resolve them
- Monitor and manage inboxes, including drafting and responding to emails
- Prioritize communications and ensure timely follow-up
- Serve as a liaison between clients and internal/external contacts
- Prepare documents, presentations, and reports
- Handle data entry, file organization, and record maintenance
- Assist with project coordination and task tracking
- Research and book travel arrangements (flights, hotels, transportation)
- Create detailed itineraries and manage travel changes
- Coordinate virtual and in-person meetings or events
- Support day-to-day business operations
- Conduct research and compile information as needed
- Identify opportunities to improve processes and efficiency
Requirements:
- Associate’s or Bachelor’s degree in Business Administration or related field (or equivalent experience)
- 2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
- Experience supporting multiple clients or executives preferred
- Typing ability of at least 50 WPM with accuracy
- Strong organizational and time management skills
- Excellent written and verbal communication
- High attention to detail and accuracy
- Ability to manage multiple clients and deadlines
- Proactive, resourceful, and solution-oriented mindset
- Ability to work independently in a remote environment
- Bilingual (English/French and/or Spanish) preferred
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