Executive Assistant
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Job Description
Executive Assistant role at a boutique consulting firm, managing priorities and logistics for senior partners. Requires strong organizational skills and experience in fast-paced environments.
Responsibilities:
- Handle document formatting, research tasks, and other administrative work; identify and close operational gaps proactively
- Draft, edit, and send emails and responses on behalf of the partners, maintaining their voice and a high standard of professionalism
- Conduct targeted research tasks and synthesize information to support the partners' decision-making
- Own and optimize complex, constantly evolving calendars for two senior executives; manage competing priorities, time zones, and logistics with precision
- Serve as a polished, professional point of contact when appropriate
- Coordinate all domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries
- Manage expense reporting, reconciliations, and day-to-day administrative workflows
- Provide meaningful personal assistance alongside professional support, including managing personal appointments, family logistics, vendor coordination, and ad hoc tasks that keep the partners' lives running smoothly
Requirements:
- 5–7+ years of Executive Assistant, Executive Operations, or Senior Administrative Support experience supporting senior executives in a fast-paced professional environment
- Previous experience within Management Consulting, Strategy Consulting, Private Equity, Professional Services, or High-Growth Startup environments strongly preferred
- Proven experience managing complex calendars, travel arrangements, executive communications, and high-priority administrative tasks
- Exceptional organizational skills with the ability to create structure, systems, and processes
- Highly proactive with the ability to anticipate executive needs and solve problems independently
- Strong written and verbal English communication skills
- Demonstrated ability to maintain strict confidentiality and exercise sound professional judgment
- Capable of managing multiple priorities while maintaining accuracy and attention to detail
- Comfortable managing upward, providing thoughtful recommendations, and taking ownership of outcomes
- Able to support both professional and personal executive tasks with a high level of discretion and efficiency
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
- Experience using Zoom and Slack in a professional setting
- Tech-savvy with the ability to quickly learn and adapt to new software, tools, and systems
- Strong time-management, prioritization, and problem-solving abilities
- Experience working in a remote or distributed team environment is a plus
- Bachelor's degree preferred but not required with relevant executive support experience
Benefits:
- $400 Placement Bonus after successfully completing your first 30 days with your first MOD client
- Independent Contractor Referral Program – Earn up to $330 for every successful referral
- MOD Cash Advance Program available after 6 months of active service with MOD client/s
- Comprehensive HMO Coverage for you and 1 dependent, starting after 6 months of active service with MOD client/s
- Dental Benefits through Maxicare Dental Hub
- Optical Reimbursement for HMO principal members
- Group Life Insurance with Accidental Death & Dismemberment coverage
- Maternity Reimbursement for both normal and Caesarean delivery
- 6 Paid US Holidays
- 7 Additional Vacation Leave Credits after 10 months of active service with the current MOD client
- 7 Additional Sick Leave Credits after 1 year of active service with the current MOD client/s
- Unlimited Upskilling Opportunities through MODUniversity
- Mentorship and collaboration with global leaders and teams
- Clear career advancement pathways within the organization
- Diverse, inclusive, and supportive workplace environment
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