Executive Assistant – President
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Job Description
Executive Assistant supporting the President of a high-growth personal injury law firm. Managing daily operations and executive communication for a fully remote team.
Responsibilities:
- Run the President's daily check-in: align priorities, surface risks, and flag when urgent noise is crowding out strategic work
- Own his inbox and Slack, triage, draft, route, and maintain zero-drop accountability on everything that requires his attention
- Turn recorded meeting transcripts into clear action items within 24 hours, and track them to completion
- Manage the calendar end-to-end, protecting high-leverage time and coordinating across executives, attorneys, and external partners
- Coordinate across ops, finance, tech, and people teams, tracking open loops on key hires, state launches, and board follow-ups
- Support executive onboarding, travel logistics, off-sites, and board meeting preparation
- Give direct, honest pushback when the President needs it, and have the judgment to know when to hold back
Requirements:
- 5+ years in an EA, Chief of Staff, or senior operations role
- Outstanding written communication, you can draft for a senior leader and sound like them
- Relentless organizational instincts: nothing slips
- High EQ, professional discretion, and the confidence to tell a leader what they need to hear
- Comfort creating structure in ambiguous, fast-moving environments
- Tech-fluent: email, Slack, calendaring, project tracking, you pick up new tools fast
- C-suite EA experience at a high-growth company (400+ employees) (Nice to Have)
- Fluency with AI tools (Claude, ChatGPT, or similar) as part of your everyday workflow (Nice to Have)
- Exposure to legal, financial services, or multi-state operations (Nice to Have)
Benefits:
- Medical, dental, and vision insurance
- 401(k) with company match
- HSA
- Life insurance
- Disability coverage
- Paid time off
- Parental leave
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