Executive Assistant to CEO
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Job Description
Executive Assistant supporting Zipline’s Africa CEO. Managing executive priorities, travel, stakeholders, and operations for the autonomous drone delivery company.
Responsibilities:
- Partner directly with the CEO to manage her calendar, priorities, commitments, and operating cadence across Africa
- Own complex calendar management and focus the CEO’s time on high-impact priorities
- Prepare the CEO for meetings with agendas, context, briefing materials, decisions, questions, stakeholders, and follow-ups
- Coordinate executive meetings, leadership forums, operational reviews, external engagements, and critical business meetings
- Track follow-ups and commitments, capturing decisions, owners, deadlines, and next steps
- Manage the CEO’s internal and external relationships through timely responses, preparation, and follow-through
- Coordinate complex domestic and international travel, including itineraries, visas, logistics, schedules, and contingency planning
- Support engagements with government officials, healthcare partners, customers, investors, and other stakeholders
- Support recruiting and hiring activities, including interview scheduling, candidate coordination, debriefs, and confidential follow-up
- Prepare presentations, briefing documents, meeting notes, and executive communications
- Surface priorities, deadlines, risks, and conflicts requiring the CEO’s attention
- Represent the CEO professionally and exercise discretion and sound judgment
- Improve management of the CEO’s time, information, meetings, and follow-through
- Act as a trusted partner and connector across the Africa leadership team and Zipline organization
Requirements:
- 8+ years of experience as an Executive Assistant, ideally supporting a CEO, executive, country leader, general manager, or other senior leader in a fast-paced organization
- Exceptional judgment and discretion when handling confidential executive, people, commercial, government, and operational information
- Excellent calendar, meeting, travel, and logistics management skills in a high-velocity environment with constantly shifting priorities
- Outstanding written and verbal communication skills with senior internal and external stakeholders
- High ownership and follow-through
- Strong prioritization instincts and ability to protect executive focus while responding to urgent business needs
- Comfort operating across multiple countries, cultures, and time zones
- Strong organizational skills and attention to detail
- Ability to anticipate needs, identify issues early, and proactively solve problems
- Confidence working with senior executives, government stakeholders, customers, partners, employees, and cross-functional teams
- Service-oriented mindset with backbone
- Energy, resilience, and enthusiasm for supporting Africa operations
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