Executive Assistant
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Job Description
Part-time remote Executive Assistant managing the inbox for a custom bikini design business. Expanding into scheduling, SOPs, and workflow systematization as the business grows.
Responsibilities:
- Organize and triage the inbox by importance and urgency
- Filter out spam and irrelevant messages
- Surface critical, customer- and order-related emails for direct attention
- Draft responses to routine inquiries for review where appropriate
- Manage calendar scheduling, including client fittings, as responsibilities expand
- Support the development and organization of Standard Operating Procedures (SOPs)
- Document workflows supporting the shift toward rental and off-the-rack sales models
- Potentially track inventory, orders, or production timelines as the business grows
Requirements:
- Strong written English and professional email communication skills
- Experience managing or triaging a high-volume inbox using Gmail, Outlook, or similar
- Comfortable working independently with minimal oversight once trained
- Strong organizational and prioritization skills
- Discretion and confidentiality regarding business and client communications
- Calendar/scheduling tool experience, such as Calendly or Google Calendar (recommended)
- SOP/documentation experience (recommended)
- Basic project management skills (recommended)
- Customer service experience (recommended)
- Comfort with e-commerce or order management platforms (recommended)
- Proactive communication style (recommended)
- Adaptability to a changing scope (recommended)
- Detail-oriented and highly organized, especially under inbox pressure
- Trustworthy and discreet
- Comfortable starting part-time with room to grow
- Interested in helping build systems and processes
Benefits:
- Part-time schedule of 20 hours per week to start
- Remote work arrangement
- Room to grow into a larger, more strategic role
- Opportunity to help build systems and processes
- Potential expansion of responsibilities as trust and scope grow
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