Executive Secretary – Legal Affairs Service
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Job Description
Administrative Secretary providing support to legal affairs service in Switzerland. Responsible for documentation, organizational tasks, and legal correspondence with flexible work arrangements.
Responsibilities:
- Provide secretarial support for the Legal Affairs Service (SAJ)
- Provide administrative support to members of the Legal Affairs Service and manage administrative follow-up of files, maintaining physical and electronic records from receipt to archiving, including indexing
- Handle certain aspects of legal files autonomously, under the supervision of legal advisors
- Manage the service’s organizational follow-up (telephone reception, meeting organization, calendar coordination, internal administrative procedures, etc.)
- Draft letters and documents with legal content (emails, letters, minutes, memoranda, exhibits lists, etc.)
- Create and update documents such as drafts, spreadsheets, planning documents and PowerPoint presentations according to the service’s needs.
Requirements:
- Federal VET diploma (CFC) as a commercial employee or equivalent training; certification in legal secretarial work is an asset
- At least 5 years of executive secretarial experience with a court, public prosecution authority, legal department or law firm
- Knowledge of the Geneva healthcare network and/or the Geneva judicial system is an asset
- Energy, interpersonal skills and flexibility are essential for this position
- Ability to work independently, attention to detail, excellent writing and organizational skills
- Proven computer skills and excellent command of common office tools, notably Word, Excel, Outlook and PowerPoint
- Team spirit, discretion and the ability to work autonomously
- Pragmatic, highly adaptable and able to take initiative to manage a substantial workload within sometimes tight deadlines
Benefits:
- Work–life balance with flexible working arrangements designed to suit your rhythm
- Competitive salary and social benefits to ensure your commitment is fairly recognized
- Access to the IMAD training campus to continue learning, develop and secure your employability
- A corporate culture based on strong values, led by management combining supportiveness and high standards
- Commitment to corporate social responsibility (CSR) promoting sustainable, humane and inclusive practices
- The Happ’IMAD program, offering activities and benefits to strengthen cohesion, workplace enjoyment and provide moments of recharge
- A rich, diverse and stimulating professional environment closely connected to human realities
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