Junior Business Operations Coordinator
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Job Description
Business Operations Coordinator supporting project management operations remotely at SOLV Energy. Responsibilities include managing vendor relationships, data entry, and compliance activities.
Responsibilities:
- Assist Business Operations Coordinator and Project Manager in day-to-day coordination and management of business operational activities.
- Perform accurate data entry of Purchase Orders and Change Orders.
- Manage vendor deliveries, tracking, and invoicing.
- Manage vendor compliance activities.
- Coordinate with accounting team to enter new vendors into ERP system.
- Manage Master Service Agreement process with legal team.
- Create Site Specific Safety Plans with input from various stakeholders.
- Procure SOLV insurance and distribute to clients.
- Ensure compliance with company standards and procedures.
- Manage and maintain strong vendor and subcontractor relationship through regular meetings and communications.
- Attend and document project meetings (write minutes).
- Assist in Identifying problems in operations process and resolve them timely manner.
- Follow standard operating procedures for efficient business operations.
- Ability to perform all essential Administrative duties.
- Assist in maintaining a project filing system.
- Verify correct codes for accounts payable invoices.
- Compile and issue subcontracts and purchase orders using PDF program and DocuSign.
- Warranty tracking.
- Verify and Maintain inventory of Field Equipment.
- Complete other responsibilities as assigned.
Requirements:
- Minimum 2 years’ experience
- High School Diploma or GED
- Knowledge of Microsoft Office Suite (Outlook, Word, and Excel)
- Effective written and verbal English language communication skills
- Ability to use independent judgment, self-starting
- Applicants must be legally authorized to work in the U.S. without requiring employer sponsorship now or in the future.
Benefits:
- Employees (and their families) are eligible for medical, dental, vision, basic life and disability insurance.
- Employees can enroll in our company’s 401(k) plan.
- Provided vacation, sick and holiday pay.
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