Manager, Real Estate – Facilities
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Job Description
Manager, Real Estate & Facilities at Cohere, combining strategic management and hands-on oversight. Directing lease negotiations, vendor relations, and budget management in the AI industry.
Responsibilities:
- Lead all lease negotiations, renewals, and terminations for our global portfolio
- Manage and optimize our relationship with JLL as our global brokerage partner
- Align headcount vs. office space strategy with FP&A and HR on budget parameters, ensuring offices are managed accordingly
- Conduct market analysis and site selection in conjunction with the Head of Procurement, HR and Leadership for new locations and expansions
- Oversee portfolio performance metrics and financial reporting
- Manage real estate budget for the company
- Negotiate contracts with vendors for cleaning, security, maintenance, and other facility services
- Manage vendor relationships (including JLL as a key vendor partner), performance evaluations, and continuous improvement initiatives
- Consolidate and streamline FM services across all office locations
- Direct physical security operations and compliance across all sites
- Develop and implement facilities policies, procedures, and sustainability initiatives
- Manage facility budgets, capital planning, and expense optimization
- Oversee facility moves, reconfigurations, and workplace experience enhancements
- Ensure compliance with building codes, safety regulations, and lease agreements
Requirements:
- 8-10 years in combined real estate and facilities management
- Demonstrated success managing relationships with global brokerage firms and vendors
- Strong background in commercial lease negotiation and administration
- Ability to link operational decisions to business strategy and growth objectives
- Experience managing budgets in partnership with FP&A to ensure budget control and optimization
- Experience managing real estate/facilities across multiple locations (preferred)
- CPM, CFM, or similar professional designations (preferred)
- Experience with FM software, lease management systems, and data analytics (preferred)
Benefits:
- An open and inclusive culture and work environment
- Work closely with a team on the cutting edge of AI research
- Weekly lunch stipend, in-office lunches & snacks
- Full health and dental benefits, including a separate budget to take care of your mental health
- 100% Parental Leave top-up for up to 6 months
- Personal enrichment benefits towards arts and culture, fitness and well-being, quality time, and workspace improvement
- Remote-flexible, offices in Toronto, New York, San Francisco, London and Paris, as well as a co-working stipend
- 6 weeks of vacation (30 working days!)
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