Operations Virtual Assistant
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Operations Virtual Assistant building scalable SOPs, dashboards, and QA processes for Yokly. Coordinating projects, vendors, tickets, and operational reporting remotely.
Responsibilities:
- Build, document, and improve SOPs
- Ensure SOPs are adopted and followed
- Track projects and deliverables
- Manage follow-ups
- Coordinate across teams and vendors
- Support ticketing and incident operations
- Own reporting and quality assurance
- Maintain dashboards and KPI trackers
- Perform data reconciliation
- Prepare operational reports
Requirements:
- At least 1 year of virtual assistance experience
- 1+ year in ops, EA, or admin support
- Real process-documentation and cross-team coordination experience
- At least 1 year of leadership experience
- Project management experience
- Strong Sheets/Excel skills, including formulas, pivots, and conditional formatting
- Strong familiarity with Google Workspace
- Strong familiarity with ClickUp, Asana, Notion, or Airtable
- Strong familiarity with HubSpot, Zoho, or Salesforce
- Experience with Google Sheets for formulas, tracking, and dashboards
- Familiarity with Zapier, Go High Level, or automation tools
- Familiarity with CRM and project management platforms
- SaaS or BPO background is a plus, not a requirement
Benefits:
- Permanent Work-From-Home setup
- Weekends off — Saturdays and Sundays are yours
- HMO coverage with Maxicare upon regularization, with the option to add dependents
- Wellness checks and support services
- Paid Time Off: 40 hours in year 1, growing to 120 hours with tenure
- Sick Leave: 40 hours (16 available even during probation)
- Mental Health Leave: 8 hours a year
- Special leaves: birthday, bereavement, and paternity leave
- Holiday observance: U.S. holidays plus select Philippine Holy Week dates
- Convert unused PTO to cash
- Company-provided equipment
- Yokly's 13th Month Pay
- A Welcome Kit, plus tokens for birthdays, milestones, and anniversaries
Similar Jobs
Executive Assistant – EOS Implementer Support
Executive Assistant supporting FreedUp’s EOS Implementer with client sessions, inboxes, records, invoicing, and travel. Organizing AI-captured information into actionable systems across two client engagements.
Executive Assistant – EOS Implementer Support
Executive Assistant organizing EOS sessions, inboxes, records, and travel for FreedUp’s EOS Implementer client. Managing administrative, financial, personal, and content-support workflows remotely across LATAM.
Operations Manager – Executive Assistant
Operations Manager creating operational leverage for an online education, coaching, community, and media company. Coordinating execution, systems, clients, contractors, content, and growth operations.
Executive Assistant – CEO Support
Executive Assistant supporting FreedUp’s CEO with scheduling, operations, finance, and travel. Streamlining professional and personal systems for a fast-growing organization building innovative systems.
Executive Assistant to CEO
Executive Assistant supporting Zipline’s Africa CEO. Managing executive priorities, travel, stakeholders, and operations for the autonomous drone delivery company.
Senior Executive Assistant
Senior Executive Assistant supporting Journal Technologies’ CEO, Board activities, and SEC governance processes. Journal Technologies builds enterprise software for courts and justice systems.
Virtual Assistant – Home Services Operations
Virtual Assistant supporting CRM, customer service, sales follow-up, and marketing for a growing home-services business. Managing Jobber records, appointments, leads, communications, and social media operations.
Real Estate Listing & Transaction Support Virtual Assistant
Remote Virtual Assistant supporting real estate listing paperwork, MLS updates, and Dotloop transactions. Managing prospecting, documentation, and light marketing for a real estate professional.
Executive Assistant to CEO – 1-Year Parental Leave Cover
Executive Assistant supporting Lokalise’s CEO and leadership team at an AI-powered localization platform. Managing calendars, travel, meetings, offsites, and executive operations.
Executive Assistant
Remote Executive Assistant supporting Community Sports Partners' CEO and leadership team. Managing calendars, operations, travel, communications, and confidential records.
Executive Assistant
Part-time remote executive assistant supporting a Hong Kong interior designer and furniture supplier. Managing Excel finance records, project documentation, meetings, deadlines, and travel arrangements.
Executive Assistant – CEO, President
Executive Assistant supporting the CEO and President of an AI and data science philanthropy foundation. Managing executive communications, schedules, briefings, travel, meetings, and confidential information.
Senior Executive Assistant – Executive Operations Partner
Senior Executive Assistant operating TurFresh’s executive office for its home-services leadership team. Managing calendars, decisions, follow-through, and executive workflows.
Executive Assistant – Founders
Executive Assistant protecting two founders’ time at Pairs, a platform connecting founders with investors. Owning calendars, inboxes, travel, meetings, and commitments across time zones.
Executive Assistant
Executive Assistant managing social media, client support, and operations for an online coaching business. Supporting Shopify e-commerce growth for an emerging apparel brand.
Executive, Administrative & Marketing Support
Remote part-time VA supporting a UK coaching and property investment entrepreneur. Managing calls, scheduling, social media, content, administration, and workflow automation.
Marketing Virtual Assistant – Production, AI Operations
Marketing production assistant supporting Media Combustion’s AI-enabled marketing agency workflows. Producing podcasts, videos, Canva assets, social posts, and quality-controlled AI content.
Executive Assistant
Executive Assistant managing the CEO’s calendar, inbox, and daily operations at a venture-backed B2B cybersecurity SaaS company. Using AI tools to streamline communications and presentations.
Executive Assistant
Executive Assistant supporting 2–3 senior executives at Crux, a clean-energy capital platform. Managing calendars, communications, travel, events, and executive operating workflows.
Executive Assistant
Executive Assistant providing high-touch CEO support at Offchain Labs, builders of Ethereum scaling infrastructure. Managing scheduling, travel, correspondence, events, and confidential executive operations remotely.