Personal Assistant / Virtual Assistant
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Job Description
Personal Assistant to His Excellency, handling scheduling and travel for a senior government official. Managing high-priority demands and direct communication in a fast-paced environment.
Responsibilities:
- Manage and adjust a fast-changing weekly schedule, including short-notice changes (e.g., arranging an urgent call within the hour).
- Coordinate meetings and calls via Google Meet and other Google Workspace tools.
- Research and present travel options on short notice — flights, hotels, and rental options — often with multiple choices for His Excellency to select from.
- Make bookings and reservations (restaurants, accommodation, travel) sometimes on evenings or weekends.
- Handle ad hoc purchasing requests (e.g., sourcing and buying specific items on request).
- Field and prioritize multiple simultaneous requests (up to 5 in a minute), keeping track of each accurately.
- Be available for urgent, time-sensitive requests outside standard hours, including evening calls (around 8 PM) and weekend requests.
- Communicate primarily via WhatsApp (or similar messaging apps).
Requirements:
- Fast — able to respond and act quickly under tight deadlines.
- Accurate — high attention to detail, even when working at speed.
- Highly organized — able to juggle multiple simultaneous requests without losing track.
- Able to work under high-intensity pressure.
- Confident and direct communicator — comfortable pushing back, flagging issues, or saying “I don’t have enough time for that” rather than staying quiet under pressure. His Excellency is direct and values someone who isn’t intimidated by a strong personality.
- Strong research skills, particularly for travel options.
- Comfortable with Google Workspace (Calendar, Meet, Gmail, Docs).
- Fluent English required; additional languages are a plus, not required.
Benefits:
- 100% REMOTE
- $50 birthday bonus
- $200 testimonial bonus
- NO TRACKER. NO PROBLEM
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